Executive Administrative Assistant

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Broadcom’s Central Engineering Group (CEG) is looking for an extremely well organized, energetic, self-driven professional to join our team as the Executive Administrative Assistant. The candidate will be working with very talented, diverse and smart CEG senior leadership team and engineers across the world.  The candidate will work at our office in Irvine, CA.

Job Duties & Responsibilities:

• Administrative assistance to senior leadership.

• Manage, prioritize, and maintain calendars across worldwide time zones.

• Schedule appointments, video conferences, and meetings; sending reminders, organizing catering when necessary.

• Managing travel arrangements and expense reports.

• Manage and track inventory of office supplies, office equipment, IT equipment, etc..

• Manage information flow in a timely and accurate manner.

• Working with cross-functional departments as needed (Travel, Finance, Procurement, IT, Work Place Services, Legal, etc.) while building and maintaining strong relationships.

• Organize, record-keeping, maintain filing systems (physical and electronic).

• Take minutes during meetings.

• Drafting, writing, editing emails, preparing communications.

• Maintaining comprehensive and accurate records.

• Manage and track travel budgets, etc.

• Handling correspondence.

• Answering phone lines.

• Welcoming visitors.

Qualifications:

• Excellent interpersonal communications at all levels. Executives, Engineers, Administrative Staff, Work Place Services, Vendors, etc

• Self-driven and autonomous. Independent decision making.

• Time management skills are a must. Both effectively manage your own time as well as the time of the management team.

• Strong multi-tasking and context switching skills.

• Being very responsive.

• Utmost discretion, privacy, and confidentiality.

• Culture of ownership and accountability.

• Ability to stay calm under extreme pressure. 

• Team player.

• Able to work with minimum supervision, handle ambiguity and drive problem solving to resolution autonomously.

• Strong communication skills.  Clear and concise.

• Optimistic yet pragmatic attitude.

• 8+ years of previous job experience as an administrative, personal or executive assistant. 

• Highly proficient in Google Suite productivity tools (Gmail, Calendar, Chat, Drive, Sheets, Docs, Forms, Slides, etc.) as well as Microsoft Excel, PowerPoint and Zoom Meeting.

• Strong user expertise with video conferencing equipment.

• Strong experience in working with IT and IT workflow systems.

• Strong experience in working with Work Place Services and WPS workflow systems.

• Tech savvy with mobile phones and laptops.

• Strong messaging skills (SMS, Google Chat, etc.)

• Comfortable with new technologies, virtual meeting platforms and scheduling systems.

Additional Job Description:

Compensation and Benefits

The salary range for this position is $30.77 - $43.27 per hour

This position is also eligible for a discretionary annual bonus in accordance with relevant plan documents.

Broadcom offers a competitive and comprehensive benefits package: Medical, dental and vision plans, 401(K) participation including company matching, Employee Stock Purchase Program (ESPP), Employee Assistance Program (EAP), company paid holidays, paid sick leave and vacation time. The company follows all applicable laws for Paid Family Leave and other leaves of absence.

Broadcom is proud to be an equal opportunity employer.  We will consider qualified applicants without regard to race, color, creed, religion, sex, sexual orientation, national origin, citizenship, disability status, medical condition, pregnancy, protected veteran status or any other characteristic protected by federal, state, or local law.  We will also consider qualified applicants with arrest and conviction records consistent with local law.

If you are located outside USA, please be sure to fill out a home address as this will be used for future correspondence.