Executive Administrative Assistant

Steeped in a tradition of hydropower, American Hydro is a leading supplier and installer of large equipment for the hydro electric industry, specializing in design, engineering, precision CNC manufacture, upgrades and servicing of high-performance, hydro-turbines and large pumps.

We are currently looking for an Executive Administrative Assistant to add to our team located at our York, PA facility. We are a tight-knit group that takes a great deal of pride in what we produce. If you are detail-oriented, hardworking, and looking for a place to call home, we invite you to apply for this opening.

The Executive Administrative Assistant duties and responsibilities include providing administrative support to the President and will interact with executive team and assigned business functions. Support managers and team members through a variety of tasks related to organization, communication and review. The Executive Administrative Assistant is responsible for confidential and time sensitive material. Will perform administrative tasks and services to support the President and as directed with executive management team.

Essential Functions Performed by the Position 

• Provide high-level administrative support to President by managing schedules, organizing meetings, and coordinating travel arrangements with precision and discretion.
• Oversee complex calendars, prioritize appointments, and act as a liaison between executives and internal/external stakeholders. Prepare and edit correspondence, reports, presentations, and other documents as needed.
• Plan, schedule, and facilitate executive meetings, including preparing agendas, taking minutes, and following up on action items to ensure timely completion.
• Maintain strict confidentiality in managing sensitive organizational and personnel information, exercising sound judgment in all communications and interactions.
• Assist in office management functions such as procurement of supplies, vendor coordination, and ensuring smooth daily operations aligned with executive needs.
• Provide support for special projects and initiatives, including research, data collection, and preparing briefing materials or reports.
• Organize and execute company events, off-sites, board meetings, and executive retreats, managing logistics from start to finish.
• Anticipate executive needs and proactively identify solutions to potential issues, ensuring seamless workflow and high levels of efficiency.
• Facilitate and track bid and performance bonding needs, including applications, monthly and quarterly reporting.
• Facilitate letters of credit applications and administration for organization.
• Backup to maintaining ITAR registration.
• Provide insurance certificates, applications and corporate insurance renewal applications, IS NetWorld insurance updates and monitor monthly cargo reports.
• Support State and Canadian registrations, licenses and annual report requirements.   
• Organize state contractor’s licenses status, registrations and applications. 
• Develop presentations and pitches as per guidance from President.
• Create communication and newsletters as required
• Performs other duties as assigned

Knowledge, Skills, and Abilities

• Excellent verbal and written communication skills
• Proficient in Microsoft Office Suite
• Excellent organizational skills and attention to detail
• Basic understanding of clerical procedures and systems such as recordkeeping and filing
• Ability to work independently
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact and professionalism
• Proficient with calendar management, prioritization and meeting management
• Virtual Meeting Platforms (Microsoft Teams a Plus)

Attention to Detail

Required Education and Experience

• Associate degree preferred 
• High School diploma or GED required
• Three to five years of experience in an executive assistant role.

Licenses or Certifications Required

• None

Environment and Working Conditions

• Normal Office Environment
• Prolonged periods sitting at a desk and working on a computer
• Must be able to lift 15 pounds

Travel Requirements (percent)

• None

The benefits of joining our team

Because we seek to hire the best people, we work hard to provide benefits that make their lives better, so we offer a comprehensive benefit program which features:

• health coverage for you and your family through medical, dental and vision plans
• a 401(k) plan in with a generous company match
• financial protection through disability, life, and accidental death & dismemberment insurance plans
• tax advantages through flexible spending accounts that allow you to pay for specific health-care and dependent care expenses with pre-tax dollars
• a generous paid time off program in which the benefits increase along with your tenure with the company

When you join our team, you do more than simply switch companies to progress your career. You become part of our family, a group of talented women and men who drive business success.

Disclaimer

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

#IND1

Industrious Group and its subsidiaries is an equal opportunity employer. All applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. All employment decisions are made based on qualifications, merit and business need.