Executive Administrative Assistant

Job Description

Position Summary:

The Executive Administrative Assistant will provide high-level administrative support to the Chief Information Security Officer (CISO) and supports additional Vice Presidents within the Chief Information Officer (CIO) Office. This is the main support role and plays a critical part in ensuring smooth and efficient operations. The ideal candidate is detail-oriented, highly organized, proactive, and thrives in a fast-paced, dynamic environment. The role requires discretion, excellent judgment, and the ability to interact effectively with senior leaders, global teams, and external partners.

Key Responsibilities:

· Manage complex calendars and daily schedules for executive staff.

· Coordinate domestic and international travel, including detailed itineraries and logistical arrangements.

· Plan and execute offsite meetings, leadership events, and team offsites, including travel and venue logistics.

· Assist in the development and formatting of PowerPoint presentations, charts, and other materials.

· Organize and manage meeting agendas and consolidate briefing materials.

· Lead planning and logistics for quarterly communications such as Town Halls and executive briefings.

· Manage internal and external social and community engagement events for local teams.

· Reconcile corporate credit card transactions and submit accurate and timely expense reports.

· Enter purchase requisitions, order supplies, and manage vendor coordination.

· Maintain and handle confidential and sensitive information with a high level of integrity.

· Serve as a representative of NXP in professional interactions with senior leadership, customers, and partners.

· Perform additional duties and special projects as assigned.

Required Skills and Experience:

· Minimum of 10 years of experience as an Executive Administrative Assistant supporting senior executives.

· Highly proficient with Microsoft Office applications including Outlook, Excel, PowerPoint, Teams, SharePoint, and Adobe.

· Experience with internal IT systems such as Concur, SAP, and AI-based productivity tools.

· Excellent interpersonal, communication, and organizational skills.

· Demonstrated ability to manage interruptions professionally while remaining focused and accessible.

· Proven ability to prioritize tasks, anticipate executive needs, and propose effective solutions.

· Strong project management skills and attention to detail.

· Experience planning and coordinating team-building and social events.

· Adaptable, resourceful, and proactive in problem-solving.

· Bachelor’s degree strongly preferred.

More information about NXP in the United States...

NXP is an Equal Opportunity/Affirmative Action Employer regardless of age, color, national origin, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, marital status, status as a disabled veteran and/or veteran of the Vietnam Era or any other characteristic protected by federal, state or local law. In addition, NXP will provide reasonable accommodations for otherwise qualified disabled individuals.