We are seeking a highly organized and proactive Executive Administrative Assistant to provide high-level administrative support to senior executives. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with the utmost discretion. The ideal candidate is resourceful, efficient, and capable of juggling multiple priorities in a fast-paced environment.
Position Responsibilities may include, but not limited to
- Manage executives’ calendars, schedule meetings, appointments, and travel arrangements
- Prepare and edit correspondence, communications, presentations, and other documents
- Coordinate and manage executive communications, including taking calls, responding to emails, and interfacing with clients
- Organize and maintain files, records, and documentation (physical and digital)
- Facilitate smooth communication between the executive and internal departments or external partners
- Track and follow up on projects, action items, and deadlines
- Arrange logistics for meetings, events, and conferences
- Handle confidential documents ensuring they remain secure
- Prepare reports and briefings for meetings
- Assist with personal tasks and errands, when necessary
Required Skills and Experience
- High school diploma or GED
- 5+ years’ executive administrative assistant experience
- Proven experience as an executive assistant, administrative assistant, or similar role
- Excellent organizational and time management skills
- Outstanding written and verbal communication abilities
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools
- Ability to multitask and prioritize tasks with minimal supervision
- Discretion and confidentiality are essential
Physical Requirements
- Repetitive motions that include the wrists, hands and/or fingers
- Sedentary work that primarily involves sitting, remaining in a stationary position for prolonged periods
- Visual perception to perform job including peripheral vision, depth perception, and the ability to adjust focus
Top Skills
What We Do
Mom’s Meals is a leading national provider of nutrition solutions and home-delivered meals.
Our mission is to help patients and seniors get the nutrition they need to maintain independence while:
- Managing chronic health conditions
- Living with disabilities or limited mobility
- Lacking the desire or energy to prepare and cook healthy meals
Healthcare Focus:
We partner with health insurance companies, managed care organizations and federal and state supported programs to provide nutrition solutions for their client populations suffering from serious chronic diseases. We are a leading nutrition supplier for Medicaid Waiver and offer programs for Medicare Advantage and Dual Eligible beneficiaries. Our personalized selection of meals aid in the recuperation process post hospitalization, improve patient outcomes and reduce costly readmissions.
Specialty health-condition menus support dietary requirements for major chronic diseases impacted by nutrition: Heart Disease, Diabetes, and Renal Disease. Additional menus include Gluten-free and Vegetarian options.
Our large selection of meals appeal to a variety of individual tastes and are designed by Registered Dietitians, prepared with fresh ingredients by Chefs in USDA-inspected kitchens and distributed across 48 U.S. states to individuals’ homes or congregate sites.
Mom’s Meals is part of PurFoods LLC, a privately held and family owned/operated company based in Iowa.
