Executive Administrative Assistant

About Us 

Dyson is a global technology enterprise. We’re growing fast and our ambition is huge – more categories, more locations and more people. Dyson launched in the US in 2002, and since then operations have grown exponentially. Our US headquarters is based in Chicago's Fulton Market neighborhood. We also have employees working in field sales, our service centers, and in our growing number of Dyson Demo Store’s across the country. 

About The Role:

Provide high degree of administrative support and exceptional customer service to the US Executive Team

• Coordinate calendars and assists in balancing conflicting priorities

• Prepare expense reports monthly

• Manage and coordinate meetings and appointments

• Provide support with various reports and documents

• Arrange travel plans in accordance with appropriate budget and policy

• Submit purchase orders and track receipt of goods

• Organize and maintain department files in accordance with Dyson record control procedures

• Maintain department supplies in accordance with Dyson purchase and requisition procedures

• Create, edit, and design PowerPoint presentation slides for Executive Team members as needed

• Coordinate Marketing closet (product ordering, inventory, mailings).

• Meet with outside vendors as instructed by US Executive Team

• Manage budget for on-site and off-site meetings

Seek out and effectively communicate needed information

• Respond to written and verbal inquiries and requests on own initiative

• Respond to routine correspondence or draft responses for leader approval

• Prepare letters, memos, complex reports, type performance reviews, and other forms as requested

• Provide support with various reports and documents

• Handle internal and external contacts professionally and in a courteous manner

Effectively coordinate meetings and conferences involving the Executive Team

• Coordinate and set agenda for executive team meetings and functions

• Ensure appropriate facilities are arranged and manage details for leaders appropriately

• Create and assemble presentation documents

• Prepare reports/projects which involve multiple resources/data sources

• Take and distribute minutes as required

Fulfill other duties as required

• Special projects as needed

• Relish the opportunities to pick up new activities that fall broadly in the purpose of the role

• Ability to take initiative to think outside the box and identify opportunities for improvement

• Identify problems and find solutions

About You

• HS Diploma or GED required

• Minimum of 5 years in an Office or Project Management role, preferably 2 years providing executive level support

• Advanced with Outlook and Microsoft Word

• Proficient MS Office including Word, Excel, Outlook, and PowerPoint

• Excellent written and verbal communication

• Ability to be proactive and to anticipate needs based upon changing circumstances

• Superb organizational skills, detail orientation and ability to prioritize in the face of ever changing priorities are a must

• Must be positive, has a do what it takes attitude and treats all people appropriately, no matter what their level in the organization

• Excellent problem solving skills and the ability to anticipate needs and resolve difficulties to ensure a smoothly running, supportive environment for a senior leaders

• Strong attention to detail and organization

• Self-starter with the ability to work independently

• Must be adaptable to a fast paced environment

• Schedule flexibility including overtime where necessary

• Strong communication and interpersonal skills

• Must be enthusiastic and personable

• Ability to maintain confidentiality

• Ingenious-empirical, disciplined and a problem solver

• Attuned-emotionally smart, having positive intent

• Shrewd-make sound decisions, long-term commercial thinking

• Architect-setting and raising the bar, providing clarity and honest, coaching, developing talent

Benefits

At Dyson, how we reward you is linked to our high-performance culture. But it’s about more than salary and bonus. Through a package of financial, lifestyle and health benefits, we support whatever stage of life you’re in and the moments that matter.

Financial benefits:

•  401K with up to a 4% match

•  Company paid Life Insurance and AD&D

•  Flexible Savings Account (FSA) and Health Savings Account (HSA)

Lifestyle benefits:

• Competitive Paid Time Off Benefits including Separate Holiday, Sick, and

• Vacation Time

• Pre-tax Commuter Benefits (applicable areas only)

•    Generous Child Care Leave Program

• Wellness Program

• Employee Assistance Program

• Generous Dyson Product Discounts

Health Benefits

• Multi-Level Healthcare Coverage Options

• Vision & Dental Coverage

• Company paid Short-Term and Long-Term Disability