Executive Administrative Assistant

An exciting career awaits you

At MPC, we’re committed to being a great place to work – one that welcomes new ideas, encourages diverse perspectives, develops our people, and fosters a collaborative team environment.

POSITION SUMMARY
This position will support the Internal Audit organization and will provide administrative support for the Vice President of Internal Audit. This role will also be responsible for team coordination/support for the broader audit team. The successful candidate will independently carry out all assigned responsibilities and balance the broad, varied and complex needs of the Internal Audit organization. The successful candidate must be able to handle multiple priorities in a professional, and confidential manner.
KEY RESPONSIBILITIES

• Carries out a variety of administrative duties to assure the efficient operation of the Internal Audit function with a high level of independence, initiative, discretion and attention to detail.

• Effectively prioritizes work, meets deadlines, while anticipating needs and requirements. Proactively support assigned leader(s) by handling all assigned responsibilities, taking directions from multiple staff members and balancing the needs of VP Internal Audit.

• Manages and coordinates the schedule for the VP Internal Audit and wider Audit function. Schedules and coordinates logistics for internal and external meetings. Arrange travel schedules, travel itineraries, and reconcile T&E expenses. Organizes and prepares materials for meetings, including agendas, minutes, and follow-up actions.

• Develops documents such as charts, reports, proposals, agreements, or other types of risk assessment correspondence and maintain records of all documents.

• Assists in the onboarding/offboarding activities for new hires including items such as: system access, computer set up, scheduling initial introduction meetings, developing new hire assimilation plan with input from the VP Internal Audit or Audit Leadership Team.

• Monitor and assist with the maintenance of the organization’s website

MINIMUM EDUCATION AND EXPERIENCE

• High School Diploma or GED required. Associate degree or equivalent in business administration or related field preferred.

• Minimum of 5 years of administrative assistant experience

• Experience supporting a high-level leader or multiple leaders preferred

• Proficiency in Microsoft Word, PowerPoint, Excel and SAP required.

SKILLS

• Excellent administrative, organizational and professional communication skills (verbal and written).

• High level of attention to detail.

• Demonstrated ability to balance workload under short deadlines and changing priorities in a fast-paced environment.

• Possesses organizational/prioritizing, attention to detail, communication, customer service, and analytical skills.

• Strong interpersonal skills and a preference for collaboration, including proven success working with others; ability to work with high-profile individuals internally and externally.

• Professional demeanor with excellent work ethic and the ability to follow policies and procedures and look for continuous improvement.

• Exceptional grammar and written communication skills.

• Capacity to handle significant responsibilities with minimal supervision.

TRAVEL

• Occasional travel is required (less than 10%)

As an energy industry leader, our career opportunities fuel personal and professional growth.

Location:

San Antonio, Texas

Additional locations:

Job Requisition ID:

00016173

Location Address:

19100 Ridgewood Pkwy

Education:

Employee Group:

Full time

Employee Subgroup:

Regular

Marathon Petroleum Company LP is an Equal Opportunity Employer and gives consideration for employment to qualified applicants without discrimination on the basis of race, color, religion, creed, sex, gender (including pregnancy, childbirth, breastfeeding or related medical conditions), sexual orientation, gender identity, gender expression, reproductive health decision-making, age, mental or physical disability, medical condition or AIDS/HIV status, ancestry, national origin, genetic information, military, veteran status, marital status, citizenship  or any other status protected by applicable federal, state, or local laws.  If you would like more information about your EEO rights as an applicant, click here.
If you need a reasonable accommodation for any part of the application process at Marathon Petroleum LP, please contact our Human Resources Department at [email protected]. Please specify the reasonable accommodation you are requesting, along with the job posting number in which you may be interested. A Human Resources representative will review your request and contact you to discuss a reasonable accommodation. Marathon Petroleum offers a total rewards program which includes, but is not limited to, access to health, vision, and dental insurance, paid time off, 401k matching program, paid parental leave, and educational reimbursement. Detailed benefit information is available at https://mympcbenefits.com.The hired candidate will also be eligible for a discretionary company-sponsored annual bonus program.
Equal Opportunity Employer: Veteran / Disability

We will consider all qualified Applicants for employment, including those with arrest or conviction records, in a manner consistent with the requirements of applicable state and local laws. In reviewing criminal history in connection with a conditional offer of employment, Marathon will consider the key responsibilities of the role.