The role:
Reporting to our US General Manager, as the Executive Administrative Assistant you will provide high-level administrative support and related responsibilities to the Salon US, General Manager and US Salon Leadership Team.
By fulfilling these responsibilities and possessing the required skills and qualifications, you will contribute to the smooth functioning of the organization and provide valuable support to senior executives and managers.
At Kao, we offer amazing benefits that are available to you on your first day of employment (healthcare, 401(k) plus company match, etc.), 36 total days off (vacation + holidays + sick) and a reasonable pay range of $22.35 - $24.00 per hour.
What you will do:
- Management of General Manager's schedule and workload to ensure adequately prepared for meetings, create agendas; ensure awareness of all upcoming corporate and industry events; ensure schedule is reviewed daily and maintain a central corporate calendar for the entire Americas Region, Salon
- Responsible for scheduling and organizing complex activities such as large meetings, travel, and multi-regional activities for the Salon US, General Manager and Senior Leadership Team while working multi-segments of the Americas Region and Global Salon Division team members
- Help develop visual presentations, draft correspondence and work with a multi-diverse team
- Organize and prioritize large volumes of information and maintain in a central location for accessibility by leadership team
- Help arrange travel and logistics, including booking flights, car rental, hotel accommodations, arrangement of meetings and locations, when necessary
- Manage information/expense invoices and complete expense reports for reimbursement of travel for General Manager and Salon Leadership Team. Also, manage the corporate travel card for Americas Region, Salon and reconcile monthly
- Communicate and work with other executive/senior management to schedule meetings, handle logistics, send materials for review before meetings, taking and distributing meeting notes and field general inquiries
- Work independently and within a team on special and nonrecurring and ongoing projects
- Be a project manager for special projects, at the request of the General Manager, which may include coordinating multiple presentations and disseminating information
What you will need:
- High school diploma or equivalent
- 5+ years’ experience in an administrative support role in a professional office environment with at least 2+ years’ experience supporting an executive or senior management level team
- Proficiency in using MS Office Suite (Word, Excel, PowerPoint, Outlook, Teams). and other relevant software
How we work: Having been selected among the World´s Most Ethical Companies for 18 consecutive years, we are a company with a purpose and strong corporate values. We never compromise on quality and create our products with care for the consumer and the environment. At Kao, each employee can shape their job and their career. We work collaboratively to achieve our common goals, always aiming to deliver the best for our customers.
What we offer: A friendly and flexible schedule with great compensation packages, benefits package, ongoing development and the opportunity to enhance your skills and deliver tangible results. At Kao your voice will be heard. Your opinion really counts. We believe that change comes from taking opportunities into your own hands, so we value and reward thinking and new ideas.
Hiring Process: Kao embraces the diversity and the individual personalities of its people because we believe it is diversity that makes us strong. This is why we welcome applications from all areas of the global community.
Want to learn more: If you feel you are as unique as our products and want to find out why 33,000 people across the globe opted for a career with us please visit our Americas website (https://www.kao.com/americas/en/).
Kao USA is an Equal Opportunity Employer, including disability/vets
Top Skills
What We Do
Ever since the company's founding in 1887, Kao has strived to deliver value to the life of people everywhere in the world. Today, we are a leading manufacturer in the fields of hygiene, beauty and health, while our chemical business contributes to the development of diverse industries. With more than 33,000 employees, our mission is to enrich the lives of people globally and contribute to the sustainability of the world.
In the regions of Americas, Europe, Middle East and Africa (EMEA), we focus on our Beauty Care business with premium brands in three business sectors: Consumer, Salon and Cosmetics.
Our Business Sector represents skin and hair care brands that are recognized worldwide for their innovation and quality, such as Jergens, Curél, Bioré, Guhl, and John Frieda.
Our Salon Business Sector is committed to unleashing the creativity of stylists around the globe. With our industry leading brands Goldwell, KMS and Oribe, stylists have everything in their hands to create beautiful show-stopping hair representative of the individuality of their clients.
Our London-based boutique brand, Molton Brown, offers luxury beauty products found only in our exclusive Molton Brown stores, high-end department stores and travel retail, as well as five-star hotels around the world.
All three business sectors are driven by the same values and beliefs: Creating high-quality products and constantly striving for the best is what is at the heart of everything we do.
This is why we understand that our people are one of our core assets, and we strive for a working environment that allows team members to flourish and grow. Join us, and you will have opportunity to help us make life beautiful
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