Executive Administrative Assistant

Job Description
Are You Ready to Make It Happen at Mondelēz International?
Join our Mission to Lead the Future of Snacking. Make It Possible.
You will act as the center of control and people rely on your support and skill to keep things running smoothly as you take care of budgets, expenses, ordering supplies, answering calls and emails.

• Provide administrative support executing activities while building strong relationships with those you interact with
• Manage senior leader calendar and meeting scheduling
• Answer calls and emails, responding to queries and requests appropriately
• Coordinate complex travel accommodations, including flights, hotel reservations, maps, directions, and ground transportation.
• Prepare and revise meeting and presentation materials
• Create general correspondence, including letters, memos, e-mails, and reports
• Complete and update reports and maintain systems and data
• Maintain general office functions by updating and maintaining databases and files
• Provide key support for special projects as needed
• Manage archiving and filing in line with statutory requirements and company policy
• Perform duties as needed related to budget, expenses and purchasing processes

What you need to know about this position:

• Will need to operate within ambiguity and often without clear structure
• Comfortable being proactive with senior leaders
• Attention to detail combined with proactive attitude, very good communication and interpersonal skills
• May require limit travel to support meetings

Requirements:

• High school diploma required, college degree or some business classes preferred
• 5 or more years of experience supporting at the executive level
• Excellent organization and interpersonal skills, good judgment and diplomatic
• Ability to build great internal networks and relationships to key stakeholder groups
• Dynamic team player, high initiative thriving in a global, diverse environment
• Must be able to anticipate needs and respond accordingly
• Multitasker who works independently and is self-motivated to make a difference
• Tech Savvy - advanced proficiency with MS Office and overall affinity and interest in new technology
• Exceptional verbal and written communication skills, attention to detail and accuracy
• Ability to handle sensitive and confidential information with maximum discretion and diplomacy
• Poised under pressure and flexible to adapt in a fast-paced environment

No Relocation support available
Business Unit Summary
The United States is the largest market in the Mondelēz International family with a significant employee and manufacturing footprint. Here, weproduce our well-loved household favorites to provide our consumers with the right snack, at the right moment, made the right way. We have corporate offices, sales, manufacturing and distribution locations throughout the U.S. to ensure our iconic brands-including Oreo and Chips Ahoy! cookies, Ritz , Wheat Thins and Triscuit crackers, and Swedish Fish and Sour Patch Kids confectionery products -are close at hand for our consumers across the country.
Mondelēz Global LLC is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, gender expression, genetic information, or any other characteristic protected by law. Applicants who require accommodation to participate in the job application process may contact 847-943-5460 for assistance.
Job Type
Regular
Administration Support
Administration Services