Executive Administrative Assistant

It’s inspiring to work with a company where people truly BELIEVE in what they’re doing!

When you become part of the Chapters Health Team, you’ll realize it’s more than a job. It’s a mission. We’re committed to providing outstanding patient care and a high level of customer service in our communities every day. Our employees make all the difference in our success!

Role:
The Executive Administrative Assistant is responsible for the administrative support and office management functions for one or more Chief Officers.

Qualifications: • High school diploma or GED required; a college degree preferred or an equivalent combination of education and experience • Minimum of three (3) years’ experience in an administrative support and office management capacity to a senior executive • Superior written and verbal communication skills with the ability to interact professionally with internal and external customers • Advanced skill in Microsoft office software (Word, Excel, PowerPoint, Outlook) • Highly organized with the ability to successfully manage multiple priorities simultaneously, effectively and efficiently while maintaining confidentiality • Ability to work with minimal oversight • Ability to anticipate needs and demonstrate initiative when appropriate • Able to perform with a high degree of accuracy while meeting deadlines • Ability to remain calm and professional in stressful situations and to maintain stability of performance under pressure and/or opposition Competencies: • Satisfactorily complete competency requirements for the position. Responsibilities of all employees: • Represent the Company professionally at all times through care delivered and/or services provided to all clients. • Comply with all state, federal and local government regulations, maintaining a strong position against fraud and abuse. • Comply with Company policies, procedures and standard practices. • Observe Company health, safety and security practices. • Maintain the confidentiality of patients, families, colleagues and other sensitive situations within the Company. • Use resources in a fiscally responsible manner. • Promote the Company through participation in community and professional organizations. • Participate proactively in improving performance at the organizational, departmental and individual levels. • Improve own professional knowledge and skill level. • Advance electronic media skills. • Support Company research and educational activities. • Share expertise with co-workers both formally and informally. • Participate in Quality Assessment Performance Improvement activities as appropriate for the position. Job Responsibilities: Executive Support: • Completes a wide variety of administrative tasks including: managing calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries, and agendas; compiling documents for travel related meetings. • Anticipates needs for and provides overall administrative support for the assigned executive(s). • Serves as the back-up for the receptionist /reception area. • Manages records, manuals, databases, and files; composes and distributes correspondence, announcements, memoranda, spreadsheets, etc. Maintains in strict confidence all information and documents concerning the Company and any aspect of its operations. • Provides a bridge for smooth communication between assigned executive(s) and internal departments. • May process invoices, purchase orders, and expense reports; maintains department budget and expense files. • Provides coverage in administrative suite, as directed. Committee Support: • Prepares for executive level meetings as related to assigned executive(s)’ needs (e.g., committee meetings, strategic planning sessions, etc.); responsible for minutes. Other: • Performs other duties as assigned.

Compensation Pay Range:

$55,232.15 - $86,300.24

This position requires consent to drug and/or alcohol testing after a conditional offer of employment is made, as well as on-going compliance with the Drug-Free Workplace Policy.

All Chapters Health System employees performing services for Florida affiliates are submitted through the Florida Care Provider Background Screening Clearinghouse to verify eligibility after a conditional offer of employment is made as well as ongoing eligibility. For more information, please visit https://info.flclearinghouse.com/.