Location: CA- Irvine
Job Type: Contract
Mutual of Omaha is a Fortune 300 Company. Mutual of Omaha Mortgage is inspired by hometown values and a commitment to being responsible and caring for each other. We exist for the benefit of our customers and employees.
Mutual of Omaha Mortgage is a full-service lending company offering both Forward and Reverse Mortgage products including a complete line of residential mortgage, refinancing, specialty, and HECM loans. We employ a knowledgeable staff of experienced Loan Officers with an operations team that is second to none. If you are interested in joining a team that promotes from within and works together toward a common goal of helping customers with their mortgage needs, please review and apply for our opening below!
Role Description:
Mutual of Omaha Mortgage is seeking a highly capable Executive Administrative Assistant to support senior leadership while also providing operational and administrative support across the office. This role plays a key part in keeping priorities organized and ensuring follow-through across administrative, logistical, and project-based initiatives.
The ideal candidate is organized, proactive, and comfortable managing competing priorities, anticipating needs, and working with a high degree of independence in a fast-paced environment.
Roles & Responsibilities:
Executive & Office Support
- Provide direct administrative support to senior leadership, including scheduling, coordination, follow-ups, and task tracking
- Serve as a central support resource for office-wide administrative needs
- Maintain discretion and professionalism when handling sensitive information
- Assist with planning and execution of office initiatives, including office moves and physical space planning
- Track furniture inventory, vendors, timelines, and deliverables related to office logistics
- Support basic project management efforts by tracking deadlines, dependencies, and open items
- Perform basic Salesforce administrative tasks, including:
- Pulling reports
- Updating contact records
- Data entry and hygiene tasks
- Support ad hoc system-related requests as needed
- Pull and organize credit card expense data and supporting documentation
- Assist with reporting, documentation, and recurring administrative processes
- Handle general administrative tasks as assigned; some routine, some urgent, some unplanned
- Execute a wide range of requests as they arise; scope will vary by day
- Proactively manage workload and escalate priorities or conflicts when needed
- Keep work moving without requiring detailed daily direction
Qualifications:
- 3+ years of experience in an administrative, executive assistant, or operations support role
- Demonstrated ability to work autonomously in a fast-paced environment with shifting priorities
- Strong organizational and time-management skills; able to juggle multiple workstreams simultaneously
- High attention to detail with a bias toward execution and follow-through
- Comfortable handling both high-visibility work and routine administrative tasks
- Experience with Salesforce at a basic administrative or power-user level
- Strong proficiency with common office tools (MS Office 365, Excel, project management tools)
- Clear communicator who can operate professionally across all levels of the organization
The hourly rate for this position is $30-$40 per hour.
Mutual of Omaha Mortgage is an Equal Opportunity Employer, and we encourage diverse, talented, qualified applicants to apply. We offer an extensive compensation package. Benefits include:
- Vacation — Vacation hours accrue on a per pay period basis. Balance maximums are based on years of service.
- Paid Sick Time — 40 hours of paid sick time after 90 days of employment. State sick time requirements will be added as needed.
- 9 Paid Holidays + 1 Cultural Celebration Day (Floating Holiday)
- Multiple PPO Medical Plans, as well as HDHP eligible plan.
- Dental Coverage
- Vision Coverage
- Company Paid Life Insurance
- 401K with a generous employer match
- Additional Benefits including – Optional Life, FSA, Pet Insurance etc.
- Free Legal Services
- Employee Loan Program
Skills Required
- 3+ years of experience in an administrative, executive assistant, or operations support role
- Ability to work autonomously in a fast-paced environment with shifting priorities
- Strong organizational and time-management skills, including the ability to manage multiple workstreams
- High attention to detail with strong execution and follow-through
- Ability to handle both high-visibility work and routine administrative tasks
- Basic administrative or power-user experience with Salesforce
- Strong proficiency with Microsoft Office 365, Excel, and project management tools
- Clear communication and professionalism across all organizational levels
Mutual of Omaha Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Mutual of Omaha and has not been reviewed or approved by Mutual of Omaha.
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Retirement Support — Retirement support is positioned as a standout, with a dollar-for-dollar 401(k) match up to 6% plus an additional employer retirement contribution. Immediate vesting on the match strengthens the perceived reliability of this component of total rewards.
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Flexible Benefits — Flexible work arrangements are framed as a meaningful part of the total rewards proposition, with work-from-home flexibility and company-provided equipment commonly highlighted. This flexibility can increase the perceived value of compensation even when base pay is not described as top-of-market.
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Fair & Transparent Compensation — Compensation is characterized as generally competitive rather than exceptional, with stronger alignment in certain corporate tracks such as engineering, data, and actuarial roles. Role-by-role benchmarking is repeatedly emphasized, indicating pay outcomes are viewed as dependent on job family, level, and location.
Mutual of Omaha Insights
What We Do
Founded in 1909, Mutual of Omaha is a highly-rated, Fortune 300 organization offering a variety of insurance and financial products for individuals, businesses and groups throughout the United States. As a mutual company, Mutual of Omaha is owned by its policyholders and committed to providing outstanding service to its customers. For more information about Mutual of Omaha, visit www.mutualofomaha.com. Mission: Our mission we help our customers protect what they care about and achieve their financial goals. Vision: For every customer a financial future imagined, planned, and secured. Values: 1. We exist for our customers 2. We act with integrity 3. We are innovative 4. We are accountable for results 5. Together we achieve greatness. Registered Representatives offer securities through Mutual of Omaha Investor Services, Inc., FINRA (www.finra.org)/ SIPC (www.sipc.org). Investment Advisor Representatives offer advisory services through Mutual of Omaha Investor Services, Inc. This is not an offer or solicitation in any jurisdiction where we are not authorized to do business. Home Office Address: 3300 Mutual of Omaha Plaza, Omaha, NE 68175. The third-party comments displayed are not verified, may not be accurate and are not necessarily representative of our client experiences. Any links to third-party websites and resources are provided solely as a convenience to you and not as an endorsement of the content. We make no representations or warranties as to the accuracy, timeliness, suitability, completeness, or relevance of any information prepared by any unaffiliated third party. Insurance products and services are offered by Mutual of Omaha Insurance Company or one of its affiliates. Mutual of Omaha Insurance Company is licensed nationwide. Each underwriting company is responsible for its own contractual and financial obligations.
