Executive Administrative Assistant - Senior Associate Pastor (One Church Team)

SUMMARY

The primary responsibility the Executive Administrative Assistant is to provide high-level administrative support to the Senior Associate Pastor, ensuring their workflow is efficient and their time is focused on critical ministry priorities. This role acts as a proactive partner in calendar management, project tracking, and daily scheduling, while serving as a welcoming host for individuals coming in for interviews as well as daily meetings. The position requires strong organizational skills to keep leadership updated on key priorities and collaborating with the Lead Team administrative team to maintain consistency and community. 

GENERAL RESPONSIBILITIES

• Learn
  • Pursue a growing relationship with Jesus through consistent time in God’s Word and prayer.
  • Continually grow in your understanding of the Jesus-Centered Life (salvation, identity, life, and authority in Christ).
  • Remain teachable and hungry, seeking feedback, learning from others, and developing both spiritually and professionally.
  • Cultivate awareness of God’s presence in everyday life, listening to the Holy Spirit and responding in obedience.

• Live
  • Practice and model the rhythms of Be the Church (Grow, Pray, Connect, and Share).
  • Pursue emotional health by engaging in self-awareness, addressing past wounds, and cultivating honest, healthy relationships.
  • Practice healthy rhythms, prioritizing your relationship with Jesus and your family.
  • Embody a life of integrity and surrender, allowing your private life with God to shape your work.

• Lead
  • Take ownership of disciple-making by supporting and strengthening environments where people can take their next step toward a Jesus-Centered Life.
  • Leverage your role, systems, and responsibilities to remove barriers and create clarity, helping both staff and the church move forward in the Discipleship Pathway (Essentials → JCL → Be the Church).
  • Contribute to life-change by bringing your skills, organization, and follow-through to your work, knowing that what you build and manage helps others lead and shepherd more effectively.
  • Build up people through your influence—encouraging, supporting, and serving teammates and Servant Leaders in ways that help them grow and thrive.
  • Measure success not only by task completion, but by how your work contributes to disciples being formed and multiplied across the church.

• Embrace the Culture
  • Value and embody the staff values, which we call the 7 H’s: Humility, Honor, Honesty, Hunger, Holy Spirit, Health, and Harmony
  • Communicate clearly, honestly, and proactively in a way that builds trust, unity, and momentum.
  • Work in alignment with the church vision and leadership
  • Participate fully in the life of your campus or team, contributing to the unity, health, and shepherding of the faith family.

SPECIFIC LIST OF DUTIES AND RESPONSIBILITIES

Calendar and Scheduling

• Manage all aspects of calendar scheduling for the Senior Associate Pastor.
• Prioritize and schedule meetings based on seasonal priorities and ministry rhythms.
• Oversee and coordinate the scheduling and hosting of meetings in the upstairs and main conference rooms.

Project and Communication Management

• Partner with the One Church Leadership Team to track projects in Monday.com for visibility, momentum, and coaching opportunities.
• Maintain awareness of all active projects and upcoming deliverables.
• Keep the Elders updated on key priorities through regular communication with the Senior Pastor and his Executive Administrative Assistant.
• Anticipate needs and proactively work ahead of the Senior Associate Pastor on upcoming steps and initiatives.

Hosting and Meeting Coordination

• Host daily meetings, ensuring hospitality, readiness, and efficiency.
• Welcome and host candidates during interviews, representing the Church with professionalism and warmth.
• Facilitate and assist with meeting logistics (space prep, materials, follow-up, etc.).

Metrics and Reporting

• Track and maintain all relevant metrics for performance, understanding, and progress updates.
• Provide periodic reports or updates to ensure alignment across teams.

Team Collaboration

•  Meet regularly with the One Church Leadership Team administrative group to foster community, ensure consistency, and support shared goals.

SUPERVISORY RESPONSIBILITIES

Works with Servant Leaders.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

EDUCATION AND/OR EXPERIENCE

Bachelor’s degree preferred. Fifteen to twenty years of administrative experience minimum for competitive candidates. Applicable experience may substitute for portions of the educational framework.

LANGUAGE SKILLS

The individual must be able to understand written or oral instructions; read, analyze, and interpret documents, instructions manuals, and policies and procedures. Excellent interpersonal skills, ability to work with a diverse group of people, communicate clearly and effectively on the telephone, email and in person, demonstrating tact and diplomacy.

COMPUTER AND MATHEMATICAL SKILLS

The individual must have demonstrated skill in the use of Windows/MacOS to complete tasks, including word processing and spreadsheets and the ability to use the internet for information retrieval. The individual must have basic mathematical skills, knowledge of bookkeeping and basic accounting, and budget and expense monitoring. The individual must have the ability to read financial information and spreadsheets.

REASONING ABILITY

The ability to simultaneously conceptualize and plan multiple tasks; project outcomes using different implementation strategies; and apply creative and innovative thinking to problem situations is required. The ability to work effectively and efficiently under stressful conditions to ensure deadlines are met is essential.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, stand, and talk or hear. The employee is required to stand, walk, and reach with hands and arms.

Must be able to lift up to 25 lbs.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level of the work environment is usually moderate.