We are seeking a highly organized and proactive Executive Assistant with a deep understanding of Sales and Marketing Operations. The ideal candidate will be responsible for managing the VP's day-to-day tasks, keeping the inbox at zero daily, and supporting proposal development, customer communication, and HubSpot operations. This is a role for someone who thrives in fast-paced environments and has a knack for creating order out of chaos while maintaining professionalism.
Key Responsibilities:
- Inbox Management: Proactively manage the VP's inbox, ensuring it is maintained at zero daily.
- Communication: Create professional emails, support proposal development, and occasionally speak and call customers when needed.
- HubSpot Expertise: Use HubSpot Sales Hub and Marketing Hub to:
- Create and manage sequences.
- Build workflows.
- Analyze and organize contact data.
- Google Suite: Use tools like Google Docs, Sheets, and Slides for documentation and presentation purposes.
- Canva Design: Create visually appealing and professional designs for presentations, proposals, and marketing materials.
- Sales and Marketing Knowledge: Understand and use key terms like CTA, keywords, and conversion metrics in daily tasks.
- Speed and Accuracy: Type a minimum of 79 words per minute with high accuracy.
- Internet Speed: Maintain a reliable internet connection with a minimum speed of 50 Mbps to ensure uninterrupted workflow.
- Proven experience as an Executive Assistant, ideally in a Sales or Marketing Ops environment.
- Proficiency with HubSpot Sales Hub and Marketing Hub.
- Strong design skills in Canva.
- Excellent verbal and written communication skills.
- Ability to prioritize tasks and work independently.
- Experience with Google Suite (Docs, Sheets, Slides).
- High attention to detail and organizational skills.
- Proactive problem-solving skills with the ability to anticipate needs.
- Comfortable speaking directly with customers and addressing inquiries.
- Enjoy the freedom to work remotely
- Be part of a supportive and entrepreneurial community that values autonomy and collaboration.
Top Skills
What We Do
We are a group of people passionate about all things digital marketing.
We came together to develop a full-scale solution for businesses tackling digital marketing challenges. In our efforts to enable teams and agencies to identify and pursue digital marketing opportunities in their niche, we’ve developed a marketing intelligence platform suite.
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