At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.
A Day in the LifeIn this role as Executive Administrative Assistant, you will provide high-level executive administrative support to the VP of the Enterprise Accounts & Strategic Channels.You will play a critical role in the operational effectiveness of the business. The position requires exceptional organization, the ability to manage competing priorities, and clear, confident communication. You’ll independently handle a wide range of complex administrative and project tasks, taking initiative to anticipate and meet the needs of senior leaders. Daily responsibilities include travel coordination, expense reporting, support for on-site and remote activities, and use of various Medtronic software systems.
Responsibilities may include the following and other duties may be assigned.
Serve as a partner to the VP, ensuring priorities are advanced with discretion, speed, and precision.
Proactively manage VPs dynamic calendar by scheduling, prioritizing, and adjusting meetings, with a focus on urgent and sensitive matters to maximize executive’s time anticipating conflicts and solving problems before they arise.
Arrange domestic travel, including flights, accommodations, ground transportation, and detailed itineraries. Occasional international travel arrangements may be necessary.
Coordinate complex meetings across multiple time zones, including scheduling, agenda preparation, reminders, catering (as needed), and capturing notes or action items.
Ensure smooth day-to-day operations, from office management to workflow optimization, with a focus on efficiency and continuous improvement.
Assist VP with reviewing and editing org emails, both general and sensitive communications, and disseminating per guidance appropriately and timely.
Scheduling and attending MS Teams meetings and webinars for large groups, acting as primary and back-up for progressing the slide deck and subject matter expert for technical issues or questions which arise prior to and during meetings.
Planning, scheduling, and managing all logistics for quarterly, in-person sales leadership meetings
Meeting scheduling and logistical coordination for operation mechanism meetings and ad hoc meetings with internal executives and customers including prep and post-meeting debriefs as appropriate.
Assist VP with internal software applications which need regular attention including, but not limited to: Salesforce, GTAT, VBrick, Cornerstone, Ariba, ReadSoft, Recognize and IT Portal.
Co-lead planning of annual National Sales Training Meeting and event logistics including corporate meeting planners, project coordinators and communications team.
Maintain comprehensive list of distribution lists for department and organization leaders for meetings and email communications.
Process and monitor expense reports for VP and direct reports, ensuring compliance with company policies and timely reimbursement.
Route contracts for signature, process invoices, and track the status of critical documents.
Create and format presentations and other communications for both internal and external audiences.
Serve as a key point of contact for internal and external stakeholders, managing inquiries and requests on behalf of senior leaders.
Handle sensitive information with confidentiality and discretion.
Proactively identify and implement process improvements to enhance administrative efficiency.
Required Knowledge and Experience: Requires advanced practical knowledge within a specific discipline typically gained through extensive work experience and/or education. Requires minimum of 6 years of relevant experience.
Physical Job Requirements
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.
The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.
Benefits & CompensationMedtronic offers a competitive Salary and flexible Benefits Package
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.
The following benefits and additional compensation are available to those regular employees who work 20+ hours per week: Health, Dental and vision insurance, Health Savings Account, Healthcare Flexible Spending Account, Life insurance, Long-term disability leave, Dependent daycare spending account, Tuition assistance/reimbursement, and Simple Steps (global well-being program).
The following benefits and additional compensation are available to all regular employees: Incentive plans, 401(k) plan plus employer contribution and match, Short-term disability, Paid time off, Paid holidays, Employee Stock Purchase Plan, Employee Assistance Program, Non-qualified Retirement Plan Supplement (subject to IRS earning minimums), and Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums).
Regular employees are those who are not temporary, such as interns. Temporary employees are eligible for paid sick time, as required under applicable state law, and the Employee Stock Purchase Plan. Please note some of the above benefits may not apply to workers in Puerto Rico.
Further details are available at the link below:
Medtronic benefits and compensation plans
About MedtronicWe lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
Our Mission — to alleviate pain, restore health, and extend life — unites a global team of 95,000+ passionate people.
We are engineers at heart— putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.
Learn more about our business, mission, and our commitment to diversity here.
It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.
If you are applying to perform work for Medtronic, Inc. (“Medtronic”) in any position which will involve performing at least two (2) hours of work on average each week within the unincorporated areas of Los Angeles County, you can find here a list of all material job duties of the specific job position which Medtronic reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of a conditional offer of employment. Medtronic will consider for employment qualified job applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Top Skills
What We Do
Medtronic is a global healthcare solutions company operating in approximately 160 countries. We are committed to improving lives through our medical technologies, services, and solutions.
Since our beginning, 60 years ago, our Mission has remained the same: to alleviate pain, restore health, and extend life for people around the world. The Mission is our ethical framework and inspirational goal guiding our day-to-day work. It reminds us that our efforts are transforming millions of lives each year.
To meet the needs of patients and healthcare professionals around the globe, we operate from more than 370 locations in approximately 160 countries.
