Executive Administrative Assistant with Data Analytics Capability

Be visionary

Teledyne Technologies Incorporated provides enabling technologies for industrial growth markets that require advanced technology and high reliability. These markets include aerospace and defense, factory automation, air and water quality environmental monitoring, electronics design and development, oceanographic research, deepwater oil and gas exploration and production, medical imaging and pharmaceutical research.​

We are looking for individuals who thrive on making an impact and want the excitement of being on a team that wins.

Job Description

Location: On-site
Reports to: Senior Vice President & General Manager

Role Summary

The Executive Administrative Assistant provides high-level administrative, operational, financial, and analytical support to the leadership team. This role combines traditional executive support with hands‑on data analysis, workflow coordination, and financial processing. The ideal candidate is highly organized, detail‑oriented, and comfortable operating across sensitive business, financial, and operational information.

Key Responsibilities

Executive Support

• Manage calendars, meetings, travel, and logistics for the leadership team.
• Support preparation of executive-level presentations, communication briefs, and leadership updates.
• Support communications and coordination across Product Line, Operations, Engineering, Finance, and Program Management.
• Maintain strict confidentiality and demonstrate excellent judgment.

Financial Administration

• Prepare, submit, and reconcile expense reports.
• Generate, submit, and track purchase orders (POs) for travel, services, subscriptions, consulting support, materials, and other business needs.
• Maintain supporting documentation for audits, reviews, and finance compliance.
• Monitor PO status, delivery confirmations, and invoice approvals, escalating issues as needed.

Data & Business Analysis

• Pull, clean, and analyze data from ERP/MRP systems, CRM platforms, and finance tools.
• Build and maintain Excel scorecards, dashboards, and weekly/monthly reporting packages.
• Prepare charts and insights for staff meetings, QBR/MRB decks, and strategic reviews.
• Support KPI tracking, including bookings, revenue, EBIT, OTD, quality metrics, and pipeline activity.
• Conduct ad-hoc analysis for pricing, margin trends, inventory, operations throughput, etc.

Operational Coordination

• Track action items, deadlines, and deliverables across cross-functional teams.
• Support workflow processes for proposals, change approvals, customer engagements, and executive reviews.
• Maintain key operational documents such as org charts, distribution lists, trackers, and templates.
• Capture meeting notes, distribute follow-ups, and ensure on-time completion of commitments.

Required Qualifications

• 5+ years supporting senior executives in a technical, operational, or business environment.
• Strong skills with Excel (pivot tables, VLOOKUP/XLOOKUP, conditional logic, data cleansing) and proficiency in PowerPoint and Word.
• Experience with expense report systems (e.g., Concur, SAP, Deltek) and purchase order workflows.
• Excellent organizational, communication, and coordination skills.
• High professional maturity and ability to manage sensitive information.
• Comfortable working independently in a fast-paced engineering/manufacturing environment.

Preferred Qualifications

• Experience in aerospace/defense, advanced manufacturing, or technology.
• Knowledge of ERP systems (Microsoft XA, SAP, Oracle, Costpoint, etc.).
• Experience with Power BI or similar business intelligence tools.
• Basic familiarity with SQL or Python is a plus, but not required.
• Prior experience supporting a P&L leader or multi-disciplinary technical team.

Salary Range:

Pay Transparency

The anticipated salary range listed for this role is only an estimate. Actual compensation for successful candidates is carefully determined based on several factors including, but not limited to, location, local regulations (such as minimum wage), education/training, work experience, key skills, and type of position.

Teledyne and all of our employees are committed to conducting business with the highest ethical standards. We require all employees to comply with all applicable laws, regulations, rules and regulatory orders. Our reputation for honesty, integrity and high ethics is as important to us as our reputation for making innovative sensing solutions.

Teledyne is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other characteristic or non-merit based factor made unlawful by federal, state, or local laws. ​