Make an impact at NTT Global Data Centers
Join NTT Global Data Centers and be part of a team that drives innovation and sustainability in the digital world. With over 150 data centers across more than 20 countries globally, we offer unparalleled opportunities to work on cutting-edge technology and transformative projects. Experience a collaborative, innovative, and inclusive workplace where your ideas are valued, and your growth is supported.
Your role at a glance
The Executive Administrative Assistant (m/f/d), performs administrative duties for executive management. Responsibilities may include screening calls, making travel and meeting arrangements, preparing reports and financial data, training and supervising other support staff, and customer relations. Requires strong computer and internet research skills. This position requires work flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.The Executive Administrative Assistant (m/f/d), supports Vice Presidents and/or Sr. Vice Presidents.
What we are looking for
ESSENTIAL DUTIES & RESPONSIBILITIES
- Supports the Executive Office with administrative functions. Handles special projects as assigned.
- Organizes and maintains file system to include highly confidential documents, correspondence and other records.
- Answers and screens executive office telephone calls, arranges conference calls, and coordinates executives’ schedules.
- Coordinates and arranges meeting, prepares agendas, and reserves facilities.
- Interacts with NTT GDC, incl. personnel, vendors, partners, contractors, and clients.
- Participates in Activity Committee planning and execution.
- Arranges and coordinates travel schedules and reservations for staff.
- Composes and types routine correspondence.
- Prepares reports, graphs and presentations.
- Handles information of a highly confidential and critical nature.
- Recognizes potential problems and identifies solutions or alerts/ escalates to appropriate manager or executive.
- Collects and prepares information for use in discussions/meetings of executive staff and outside individuals.
- Arranges and coordinates customer lunches, including pickup, set-up and clean-up.
- Completes expense reports.
- Performs other duties as assigned.
- Regular, predictable attendance is essential for satisfactory performance.
KNOWLEDGE, SKILLS & ABILITIES
- Associate’s Degree or equivalent education and/work experience.
- Administrative experience with experience supporting C-Level executives.
- Fluent in English language mandatory, fluent in German language preferred.
- Ability to be highly confidential.
- Strong proficiency with computers to include the utilization of Microsoft programs such as Word, Excel, Power Point and Outlook.
- Detail oriented with strong organizational skills.
- Strong analytical and problem-solving skills.
- Strong written and verbal communication skills.
- Ability to manage multiple projects, prioritize and meet deadlines.
- Strong interpersonal skills and professional demeanor.
- Able to work in a team environment, promoting inclusiveness and communication among team members.
- Manages stress and/or fast-pace effectively.
- Dedicated to excellent customer service and process improvement.
- Accountability under minimal supervision.
- Regular, predictable attendance is essential for satisfactory performance.
Who we are
As the third largest data center provider, we operate over 150 data centers in more than 20 countries and regions. We understand that every business – large and small – has its own unique needs and goals. We offer local-to-global data center expertise, aligned with our connected platform of AI-ready data centers to create solutions that enable our clients to seamlessly scale their digital businesses, anywhere and anytime.
Skills Required
- Associate's degree or equivalent education/work experience
- Administrative experience supporting C-level executives
- Project coordination experience
- Fluent in English
- Fluent in German
- Ability to handle highly confidential information
- Strong proficiency with Microsoft Word, Excel, PowerPoint and Outlook
- Detail oriented with strong organizational skills
- Strong analytical and problem-solving skills
- Strong written and verbal communication skills
- Ability to manage multiple projects, prioritize and meet deadlines
- Strong interpersonal skills and professional demeanor
- Ability to work effectively in a team environment
- Ability to manage stress and work in a fast-paced environment
- Dedication to excellent customer service and process improvement
- Accountability under minimal supervision
- Regular, predictable attendance
What We Do
NTT Ltd. is a leading, global technology services company. We’re here to enable the connected future. We come together to make the world a better place, and every day we use the power of technology to make it happen. We employ curious people who are ready to change the world. Through the work we do with our clients and in our communities, we find ways that technology can make a positive impact. We call it technology for good. That’s our focus and it extends well beyond the bottom line. We believe in using technology for good. This means helping organizations and society transform and move into the future with a partner they can trust. At the heart of our business are relationships built on loyalty, commitment and a shared belief in what’s possible when we work together: a better world for us all to live in. Working with organizations around the world, we achieve business outcomes through intelligent technology solutions. For us, intelligent means data driven, connected, digital and secure. Through our full range of unparalleled capabilities, we empower people, strategy, operations and technology, while our platforms provide a single view across hybrid environments. This gives our clients better insight to make the right decisions at the right time and achieve their business modernization and transformation goals. A new idea becomes a great idea when it helps to make the world a better place. We’re constantly innovating. It is, and always has been, the essence of what sets us apart. We harness the collective effort of our people, together with external innovators and innovations, to drive excellence through the technologies we integrate and the services we deliver. Technology enables connection. And connections create understanding. The result is connected cities, factories, healthcare, agriculture, conservation, and even connected sport. Together we enable the connected future. Everything is iNTTerconnected.
