Launch Your Career with Cook Systems
Since 1990, Cook Systems—a certified veteran-owned IT consulting firm—has been helping businesses and professionals grow through innovation, integrity, and investment in people. We partner with Fortune 500 enterprises and high-growth companies alike to deliver agile technology solutions, AI-driven talent strategies, and our signature FastTrack program that develops the next generation of tech talent.
At Cook, you’ll find a culture that values excellence, creativity, and accountability. We believe in opportunity backed by trust—and in building careers that last. Check out what our team members have to say on our Glassdoor page, and discover why Cook Systems is where meaningful careers take off!
Summary: The Executive Administrative Assistant will provide high-level administrative support to the Office of the President and CEO and Core Leadership Team (CLT) members. This role requires excellent judgment, initiative, and the ability to manage diverse activities while ensuring proactive support for the CEO, CLT, and external constituents. The position requires confidentiality, flexibility, and the ability to work independently in a fast-paced environment, maintaining professionalism and attention to detail.
Responsibilities:
- Manage daily administrative functions for the Office of the President and CEO and CLT, including scheduling, appointments, and maintaining calendars.
- Coordinate travel arrangements and itineraries, ensuring smooth logistics and the creation of detailed expense reports.
- Screen telephone calls, greet visitors, and handle correspondence, responding to routine inquiries and assisting with special requests.
- Organize meeting set-up and tear-down for internal and external meetings, including ordering meals and preparing materials.
- Compose and prepare business and personal correspondence, aligning with the President and CEO's communication style.
- Assist with special projects and written communications as requested by the President and CEO or CLT members.
- Conduct research and prepare summaries and reports on behalf of the department.
- Ensure adequate office supplies and proper functioning of office equipment.
- Coordinate onboarding requirements for new Executive Members or Consultants in collaboration with Human Capital.
- Serve as an internal and external liaison to achieve the objectives of the Office of the President and CEO or CLT.
- Perform other duties as assigned, ensuring regular and reliable attendance.
Qualifications:
- High school diploma or G.E.D.; Bachelor's degree in Business or related field preferred.
- Minimum of 10+ years of executive administrative support experience, with at least five years supporting CEO/President/C-suite level.
- Strong technical skills, including proficiency in VPN, Zoom, Microsoft 365 (Outlook, Word, Teams, PowerPoint, Excel), and DocuSign.
- Exceptional organizational skills and attention to detail.
- Effective communication skills, including grammar, writing, and the ability to proof and edit documents.
- Experience in event planning, especially for Board of Trustees meetings and activities.
- Flexibility to reprioritize tasks and handle multiple projects simultaneously.
- Experience in a healthcare environment and knowledge of government programs (e.g., TRICARE, VA, Military Health System) is a plus.
- Prior experience in a high-profile setting and military service is a plus.
- Availability to work non-regular hours and travel as required.
Why Work with Us
At Cook Systems, we don’t just offer jobs—we build futures. Our people are at the heart of everything we do, and we’re committed to supporting you with benefits that deliver real security, flexibility, and growth from day one.
- Your Health, Your Way: Choose from two comprehensive medical plans through Blue Cross Blue Shield, with dental and vision coverage included. With access to one of the nation’s largest provider networks, you’ll have quality care wherever life takes you.
- Peace of Mind: Protect what matters most with life, critical illness, and accident insurance through Unum—because your family’s security matters.
- Flexibility for Life: Plan ahead and save with a Flexible Spending Account and Daycare FSA through Navia, helping you manage healthcare and dependent-care expenses your way.
- Extra Protection When You Need It: Our Health Gap Insurance through Sun Life helps cover unexpected costs, so you’re never caught off guard.
- Your Future Starts Now: Build your future with our 401(k) plan through The Standard. You’re eligible after just six months—because long-term success deserves a strong foundation.
At Cook Systems, you’re not just an employee—you’re part of a team that values ideas, celebrates results, and grows together. Here, your impact is visible, your contributions are valued, and your career has room to thrive. Ready to be part of something bigger? Let’s build the future together at Cook Systems.
#IND1
Skills Required
- 10+ years of executive administrative support experience
- 5+ years supporting CEO/President/C-suite level
- Proficiency in VPN, Zoom, Microsoft 365, and DocuSign
- Exceptional organizational skills and attention to detail
- Effective communication skills, including grammar and writing
What We Do
We have nearly 30 years of experience, and our bent toward contrarian thought brings a refreshing perspective. The combination of these unique qualities empowers us to offer an approach to developing and delivering talent that is truly transformational. We don’t resist change; we embrace it as a continual way of life. Informed by a reverence for the history of the technology industry and an in-depth knowledge of its progression, we are able to capitalize on both timeless principles and new ideas. Rather than settling into the grooves on the path most traveled, we plot our own course. Cook’s approach is transformational, not transactional. We are passionate about investing in people, training up and tracking down the best of the best — not just on paper, but in real life, making the solutions we provide sustainable. Through our FastTrack’d program, team-delivered solutions and culture of internal growth, we have established a unique way of doing business — one that values people over placement, creating genuine partnership with our clients and candidates. The philosophy of the transformational approach: - We try new ideas. - We ask questions — even the tough ones. They create a path to understanding. - We believe who you are is ultimately more valuable than what you do. The transformational approach at work: - We equip talent though FastTrack’d with more than just technical skills, investing in personal character and integrity as central elements of being an excellent, sustainable candidate. - We welcome change, even within our own organization. We’ve transitioned our own internal tools onto an AWS platform with automated testing capability, utilizing dev/ops construct and agile development methodologies. - We reimagined the educational framework of FastTrack’d by shaping it into modules, allowing for client involvement in the final product while preserving the integrity of the proven training model.
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