Do you have a high attention to detail, exceptional organization skills, and looking for a long term career?Come join our team at Brown Group Companies as Executive Administrative Assistant.Job Summary: Offers administrative support services to the Brown Group President/CEO. Requires independent judgment, initiative, attention to detail, and drive. Must be able to maintain the utmost confidentiality and have a sense of urgency to work on time-sensitive critical projects. May perform special assignments, research information, compile reports, and create presentations. Being organized and structured is critical to success in this role.
Essential Functions and Responsibilities:
- Lives and models BROWN VALUES in everything we do.
- Plan, schedule, and maintain events and meetings in Outlook for the President/CEO and Executive Team.
- Track multiple projects and coordinate the efforts of others to stay on track to meet project deadlines.
- Provide administrative support for the executive team when needed.
- Coordinate and maintain the progress of critical projects keeping the President/CEO up to date.
- Answer and field calls, emails, texts, and other communications for the President/CEO.
- Communicate effectively with other departments, leaders, team members, customers, and vendors taking and relaying messages, gathering information, and tracking progress on projects.
- Create presentations, flyers, announcements, and standard operating procedures in Power Point, Word, and Adobe.
- Maintain building maintenance by scheduling repairs and periodic inspections.
- Manages special projects such as Christmas card mailing, Annual Operating Plan, and manuals.
- Various office management functions such as package shipments, event coordination, and vendor coordination.
- Liaison for multiple board of directors, Pepsico, other bottling/distribution companies.
- Schedule travel arrangements for President/CEO and executive staff.
Physical Demands:
- Ability to be stationary for long periods of time.
- Finger and hand manipulation such as writing or typing required for long periods of time.
- Minimal lifting of less than 25 lbs. infrequently
- Move throughout office, distribution facilities, and customer locations including climbing stairs required.
Work Environment:
- The work environment is primarily in the office setting.
- Occasional work in distribution center warehouse with limited climate controls.
- Occasional overnight travel.
- 5+ years’ experience in an executive admin role.
- Highly skilled with Microsoft Office; Excel, Word, Power Point, Teams.
- Proficient knowledge of Adobe.
- Demonstrated leadership qualities.
- High level of organization with attention to detail.
- Excellent written and verbal communication skills.
- Project management, multi-tasking, and prioritizing with a sense of urgency to meet deadlines.
- Maintain confidentiality.
Skills Required
- 5+ years experience in an executive admin role.
- Highly skilled with Microsoft Office (Excel, Word, PowerPoint, Outlook, Teams).
- Proficient knowledge of Adobe.
- Demonstrated leadership qualities.
- High level of organization with strong attention to detail.
- Excellent written and verbal communication skills.
- Project management, multi-tasking, and prioritizing with a sense of urgency to meet deadlines.
- Ability to maintain strict confidentiality.
What We Do
Brown Bottling Group is a full-service beverage distributor based in Mississippi, established in 1971. As a franchise distributor for Pepsi Cola and Dr Pepper Beverages, the company represents top-selling products in virtually every category of the beverage industry, including soft drinks, juices, sport drinks, water, coffee, and tea, operating as a total beverage company focused on quality and fair pricing.
