EverCommerce: Office Coordinator

We are building an extraordinary company and looking for talented, energetic, and motivated people to join our team. You can learn more about our Company, Culture and Values here: https://www.evercommerce.com/about-us/careers/ 

Role Overview

The Office Coordinator is responsible for the day-to-day operations of the Denver office, ensuring consistent coverage, strong operational controls, and a welcoming, well-functioning workplace. This role owns onsite office operations, facilities coordination, and event execution, serving as the single point of contact for in-office needs.

This position is ideal for someone who is detail-oriented, service-minded, and energized by creating a great in-office experience.

Key Responsibilities

Office Operations & Controls

• Manage day-to-day office operations, including mail distribution, accounting check deposits, parking validation, and recurring supply orders

• Ensure operational accuracy and office readiness through daily housekeeping, maintenance checks, and vendor coordination

• Coordinate and support onsite meetings and events, including logistics, room setup, catering, and onsite execution as needed

Kitchen & Common Areas

• Manage weekly grocery orders and restocking for kitchen and conference rooms

• Maintain snack, beverage, and coffee inventory

• Perform weekly refrigerator cleanouts with employee communication

• Manage dishwasher use and kitchen cleanliness

• Ensure executive bathrooms are properly stocked

Office & Conference Room Management

• Conduct daily checks for cleanliness, supplies, and printer paper

• Partner with IT to address technology or A/V issues

• Reset conference rooms after large meetings

Mail, Parking & Access Management

• Manage mailboxes and route mail to appropriate teams

• Email employees regarding personal mail

• Audit and manage monthly parking membership lists

• Manually validate parkers during business hours

• Manage badge access to add and remove employees

Onsite Events & Meetings

• Serve as the single point of contact for onsite event planning

• Manage events using standardized request forms

• Coordinate:

  • Catering

  • Conference room reservations

  • A/V support with IT

  • Hotel room blocks

  • Offsite dinners, happy hours, and team-building events

• Provide onsite event support during all events

Culture & Employee Experience

• Partner closely with the Executive Assistant to support and enhance a positive, engaging in-office culture for Denver-based employees

• Help plan, coordinate, and execute recurring culture-building initiatives, including:

  • Hosted Thursday lunches

  • Happy hours

  • Onsite team events and celebrations

  • Holiday and seasonal events

• Provide logistical and onsite support for culture and engagement activities, including space setup, catering, vendor coordination, and event execution

• Serve as a visible onsite presence that fosters connection, collaboration, and a welcoming office environment

• Continuously support initiatives that encourage in-office engagement and strengthen the employee experience

Facilities & Vendor Management

• Submit and manage work orders with the building

• Coordinate inspections

• Establish and manage office maintenance

• Own PO’s in Coupa for all vendors

Governance, Board & Earnings Support

• Provide administrative and logistical support for:

  • Earnings

  • Audit Committee meetings

  • Board meetings

• Partner with the Executive Assistant on onsite logistics and room setup

Qualifications

• 3+ years of experience in office coordination, office management, or facilities support

• Strong organizational and multitasking skills

• Excellent communication and service orientation

• Ability to manage operational details independently

• Comfortable being onsite and serving as a visible point of contact

• Experience coordinating events and vendors preferred

Where: Denver, Colorado (Onsite)

The EverCommerce team is distributed globally, with teams in the U.S., Canada, the U.K., Jordan, New Zealand, and Australia. With a widely distributed team, we are used to working remotely across different time zones. This role is based Denver, Colorado.

Benefits and Perks

• Flexibility to work where/how you want within your country of employment – in-office, remote, or hybrid

• Continued investment in your professional development

• Day 1 robust health and wellness benefits, including an annual wellness stipend

• 401k with up to a 4% match

• Flexible and generous (FTO) time-off

• Employee Stock Purchase Program

Compensation

The target compensation range for this position is $55,000 – $60,000 USD in most U.S. locations. Final offer amounts are determined by multiple factors, including location, local market variance, and candidate experience and expertise.

EverCommerce is an equal opportunity employer. We value diversity and do not discriminate on the basis of race, religion, color, national origin, gender identity, sexual orientation, age, marital status, veteran status, or disability status. We look forward to reviewing your application.