Are you passionate about delivering exceptional events?
Do you thrive on delivering ambitious EU projects on innovative and high-impact topics?
Are you ready to join a dynamic, resourceful Events Team that drives meaningful change for clients across Europe?
If so, we’d love to hear from you. Join the ICF Next Connected Experience Team and help shape the future of event experiences for the European Union.
Your Role: What You’ll Do
As an Event Specialist, you will:
Event Planning & Coordination
Plan preparation tasks and logistical services for events
Handle logistical services for small and medium-size event projects from A to Z
Manage event duties and deliver logistic services during in-person events
Day-to-day supervision of project tasks – management of several event projects in parallel
Regular contact with clients (mainly the EU Institutions)
Vendor & Stakeholder Communication
Sourcing of and coordination with service providers and suppliers, setup of vendors and creation of POs
Coordination with internal communication management, creative and production teams involved in event projects
Registration & Travel Management
Set up and day-to-day management of registration services (CVENT, B2Match, Swoogo) and knowledge/management of online registration tools and platforms
Management of travel and accommodation services
Online & Hybrid Event Delivery
Management of technical tests, briefings, rehearsals and show calling during online or hybrid events
Delivery of online events by setting up and managing online event tools like Sli.do, Zoom, Webex, Interactio, MS Teams
What we’re looking for
2–3 years of proven experience in event organisation and management within a communication-focused environment, ideally involving EU Institutions
A passion for creating and delivering first-class events and an interest in institutional communication
Solid organisational and planning abilities, with a proactive and structured approach to multitasking
Excellent communication skills and a collaborative, team-oriented attitude
Meticulous attention to detail and a commitment to delivering high-quality services
Client-oriented mindset, demonstrating responsiveness, professionalism, and service excellence
Proficiency in online registration and badging platforms, such as CVENT, SWOOGO, and B2Match as well as of virtual event tools and engagement platforms, such as Zoom, Webex, Interactio, MS Teams, and Sli.do is a plus
Commitment to organising events that are cost-efficient, innovative, inclusive, gender-balanced, and environmentally sustainable
Strong written and verbal communication skills in English and French or Dutch (additional languages like German or Spanish are a plus).
Understanding or curiosity of how AI tools can enhance event planning and delivery, as well as the challenges the use of AI bring.
University degree in a relevant field.
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Working at ICF
ICF is a global advisory and technology services provider, but we’re not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.At ICF, we are committed to ensuring a fair and equitable interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process.
However, we understand that some candidates may require accommodations that involve the use of AI. If such an accommodation is needed, candidates are instructed to contact us in advance at [email protected]. We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed.
Madrid, Spain (ES01)
Top Skills
What We Do
ICF is a leading global solutions and technology provider with approximately 9,000 employees in industries across the public and private sectors. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.
Why Work With Us
At ICF, we’ve built a culture rooted in expertise, innovation, and purpose—enabling us to build a more prosperous and resilient world for all. When our employees grow, our solutions thrive—regardless of your role, team, or location, you’ll have opportunities to make connections, build community, and take action to develop your career.
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