Events & Sales Coordinator

Event Support

· Pre-Event: Assist with event duties as needed; including but not limited to event registration, name tags, set-up/breakdown, and communication to attendees, sponsors and honorees.

· Event Marketing: Work with business designer to produce creative for promotion of events and nominations, signs and other materials used during an event. Coordinate email sends with corporate email marketing team.

· Social Media: Execute marketing posts on all social media channels and strategize with Events Director on growing our social media audience.

· Event Volunteers: Coordinate internal and external volunteers.

· In-Person Events: Attend and represent MBJ at all hosted events including managing registration, checking in on food and beverage, and working with AV partners.

· Virtual Events: Work with Events Director to execute virtual events if needed.

· Event Strategy: Participate in the long-term planning of events with Events Director.

· Documentation: Maintain shared filing of all event trackers, communications, and planning documents in coordination with Events Director.

· Post-Events: Create a post-event recap report for use with sponsors and partners.

Sales Team Support

· Salesforce: Assist Account Executives with order entry, and updates if needed. Be knowledgeable about the system/process -- pipeline, meeting summaries, etc.

· Production: Manage weekly production report/manifest. Coordinate classified page and any other projects as needed. Assist Account Executives in tracking ads when needed.

· Accounts Receivable: Assist Account Executives by printing and sending to customers with tear sheets if needed.

· Contract Administration: Manage client contract workflow, including the implementation and ongoing process management of electronic contracts as well as supporting the insertion order process as needed.

· Sales Collateral: Become an expert in the SwiftPitch system and support the sales team in its use, as well as the local advertising and marketing resources found on SharePoint.

· Corporate Coordination: Coordinate on behalf of the Market President & Publisher and Advertising Director with the Corporate Accounting, National Sales Team, Clients Services, Business Design Desk, National Design Desk, and other Corporate Resources as needed, to help ensure our clients have a positive experience with the Business Journal, and revenue generation is supported in general.

· In-kind Trade Partnerships: Manage and execute deliverables for all partnership agreements.

Office Administration

· Postage and Mail: Distribute mail to the appropriate department/person throughout the office. Mail and ship packages and correspondence as needed.

· Corporate Accounting Assistance: Assist the Corporate Accounting Department with various items, as requested.

· Cash Management: Receive checks sent to the market and forward to the lock box. Notify customers of the lock box address.

· Business Unit Office: Manage all general office needs including telephone system, equipment service agreements, repairs and maintenance. Serve as liaison with office building management. Review and facilitate office supply requisitions and order fulfillment.

Other:

· Professional Development: Participate in all training offered by the business unit and ACBJ.

· Community: Participate in business unit-sponsored events promoting the company.

· Other: Take on any other assignment requested by Events Director, Advertising Director, or Market President & Publisher.

· Education: College degree or comparable work experience.

· Experience: One to three years preferred.

· Specific Skills: Microsoft Office, Salesforce experience a plus; ability to learn new systems as needed including Squad Up.