Events Representative

Key Responsibilities

•  Independently manage and execute complex event operations to support Events Leads across EMEA, ensuring consistent delivery and resolution of operational challenges.
• Serve as the primary operational point of contact for the Central Events team and key stakeholders, independently coordinating solutions and driving resolution of event-related operational issues.
• Own event budget coordination and financial administration processes, proactively identifying risks, monitoring forecast versus actual spend, providing insights to Events Leads and supporting decision-making through reporting and ROI analysis. 
•  Manage purchase order and invoice processes in SAP while continuously improving workflows, service levels and operational controls to increase efficiency and compliance
• Act as a key administrator of the Event Management Tool, ensuring data quality, process adherence and continuous improvement of reporting and tracking capabilities.
• Support event partners and society operations, including contracts, invoices, meeting preparation and troubleshooting.
•  Independently manage complex supplier and contract administration activities, ensuring compliance, issue resolution and effective stakeholder coordination across multiple vendors and markets.
• Identify, recommend and implement process improvements, contributing to the development of operational best practices and scalable event management solutions across EMEA.
• Support vendor onboarding and contract administration through Aravo and Ariba.
• Coordinate event materials planning, forecasting and operational logistics, ensuring timely delivery and resolution of supplier-related issues.
• Contribute to the design, implementation and optimization of operational processes supporting the EMEA events strategy.
•  Handle frequent communication and problem-solving with partners and the EMEA team in English, both written and spoken.

Skills, Knowledge and Expertise

• Strong Excel proficiency for budget tracking and reporting across markets
• Exceptional organizational, prioritization and project management skills
• Ability to work cross-functionally with individuals at all levels of the organization and understand their needs and motivations
• Ability to manage numerous projects simultaneously in a fast-paced environment
• Excellent written and verbal communication skills
• Negotiation skills with suppliers and service providers
• Strong team orientation and ability to work with different stakeholders at the same time
• Creative thinker with a can-do attitude and proactive problem-solving skills, combined with strong attention to detail
• Analytical mindset and strong financial coordination skills to review KPIs, optimize budget usage and support event ROI reporting
• Strong IT skills, including Microsoft Office and event-related systems
• Ability to independently assess issues, determine appropriate solutions and establish effective operational approaches for new or complex situations
• Demonstrated experience identifying process improvement opportunities and implementing sustainable operational solutions

• University degree in Marketing, Events, Communications or a related field
•  4+ years of experience in event operations, event administration or a similar specialist support role, including responsibility for budget coordination, supplier management and process improvement
• Experience in the healthcare device industry is preferred, or experience in an event agency environment
• Strong knowledge of Microsoft Office, especially Excel, and familiarity with Salesforce, CRM platforms, event management tools and SAP is preferred
• Fluency in English is essential; German preferable, additional European languages are an advantage.

About
Your growth and well-being:At Align, every smile matters. We’re committed to helping you thrive by supporting the health, growth, and well-being of our team members through a variety of tools and programs. While specific offerings may vary by location and role, Align employees can typically expect:Health and well-being programs to keep you thriving in both body and mind.Employee-exclusive discounts on Invisalign products.Learning opportunities through online learning resources and support for your individual development plans.Inclusive, global workplace that fosters collaboration, recognition and belonging.Country and/or role specific details will be shared with you by your recruiter during the interview process. Discover Align:We are a global community of game-changers and smart team players, united by our belief in the power of a smile. Our dynamic team of exceptional employees is dedicated to transforming the industry and creating extraordinary outcomes every day.Align’s core values of agility, customer, and accountability are more than words to work by, they are words we live by. The actions we take every day speak to who we are as a company and our focus on being truly impactful. We celebrate our differences, and the many ways we support one another— ultimately creating a more inclusive organization and world as we continue transforming smiles and changing lives.We foster a culture where thinking differently and seeking new experiences are not just encouraged but celebrated. With the Align Mindset, we empower each other, ensuring every voice is heard and valued in an inclusive environment that inspires creativity and collaboration.At Align, we believe in the power of a smile, and we know that every smile is as unique as our employees. As we grow, we are committed to building a workforce rich in diverse cultural backgrounds and life experiences, fostering a culture of open-mindedness and compassion. We live our company values by promoting healthy people and healthy communities, all with the intent of changing millions of lives, one unique smile at a time. As part of our commitment to innovation, Align Technology includes exocad and Cubicure, companies that enhance our offerings and extend our impact to industry transformation.Eager to learn how we embrace our global differences and nurture employee well-being? Explore Align's culture here!Want to discover more about exocad and Cubicure? Click on their names for additional information.