We are seeking a detail-oriented and proactive Event Project Manager to oversee the planning, execution, and evaluation of events for one of our clients.
The ideal candidate will have experience in event management, strong organizational skills, and the ability to manage multiple projects simultaneously. You will work closely with internal teams, vendors, and stakeholders to ensure seamless event execution that aligns with the client's mission and strategic goals.
Key Responsibilities:
- Plan, coordinate, and execute events, including conferences, workshops, high-level meetings, and outreach initiatives aligned with client's objectives.
- · Develop event timelines, budgets, and project plans to ensure successful execution.
- Liaise with EU institutions, international partners, vendors, and internal stakeholders to manage event logistics, contracts, and deliverables.
- Conduct venue selection, contract negotiation, and vendor management with an emphasis on sustainability and EU compliance.
- Oversee event marketing and promotional activities in collaboration with the communication team.
- Manage onsite event setup, troubleshooting, and post-event wrap-up, including reporting and impact analysis.
- Ensure all events comply with EU regulatory guidelines and procurement policies.
- Track event success metrics and provide recommendations for continuous improvement.
- Stay updated with industry trends and best practices to enhance event strategies.
Qualifications & Skills:
- Strong project management skills with the ability to handle multiple events simultaneously.
- · Excellent communication and negotiation skills.
- · Proficiency in event management software, budgeting tools, and Microsoft Office Suite.
- · Ability to work under pressure and meet tight deadlines.
- · Strong problem-solving skills and attention to detail.
- · Willingness to travel and work flexible hours as required by event schedules.
- · Creativity, supported by evidence of original
- · English: Understanding (C2), Speaking (C2), Writing (C2)
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At ICF, we are committed to ensuring a fair and equitable interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate or assist with responses during interviews (whether in-person or virtual) is not permitted. This policy is in place to maintain the integrity and authenticity of the interview process.
However, we understand that some candidates may require accommodations that involve the use of AI. If such an accommodation is needed, candidates are instructed to contact us in advance at [email protected]. We are dedicated to providing the necessary support to ensure that all candidates have an equal opportunity to succeed.
Belgium Client Office (BE88)
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