Events & Programs Coordinator (Contract)

San Mateo, CA (Hybrid)

We are seeking an Events & Programs Coordinator to provide coordination and administrative support for employee network and community events and activities. This role will play a key part in ensuring smooth planning, communication, and execution of initiatives that strengthen connection and belonging at Sony Interactive Entertainment.

The ideal candidate is highly organized, detail-oriented, and proactive, with strong communication skills and the ability to collaborate across multiple teams.

• Provide day-to-day administrative and logistical support for employee network events, meetings, and activities.

• Coordinate scheduling, calendar management, and meeting preparation.

• Assist in developing timelines, tracking deliverables, and monitoring progress to ensure projects remain on schedule.

• Support event logistics, including booking venues, coordinating vendors, and managing supplies.

• Partner with outside vendors on programming and initiatives to support employee networks and community events.

• Prepare documentation such as agendas, presentations, meeting notes and status updates, and distribute to relevant stakeholders.

• Manage and update leads tracker and distribution list to ensure effective communication and coordination.

• Track budgets, expenses, and invoices for events and activities.

• Serve as a liaison between internal stakeholders, employee network & community leads, and other support teams.

• Assist with internal communications, including drafting announcements, newsletters, or event invitations.

• Maintain and update resources, including playbooks and documentation, to ensure materials are current and accessible.

• Maintain and update Nexus pages with current event, program, and resource information.

• Monitor shared inboxes and manage incoming emails to ensure timely responses and task delegation.

• Create intake forms, triage, process requests, and coordinate follow-up actions with relevant stakeholders.

• Support data collection and reporting on event attendance, feedback, and engagement metrics.

• 2–4 years of relevant experience in project coordination, administrative support, or event/program management.

• Organizational Skills: Ability to manage multiple projects and tasks simultaneously while maintaining attention to detail.

• Communication: Strong written and verbal communication skills for working with diverse stakeholders.

• Collaboration: Team player with interpersonal skills to build effective working relationships across groups.

• Proactivity: Self-starter with the ability to anticipate needs and propose solutions.

• Problem-Solving: Capable of addressing challenges calmly and effectively.

• Time Management: Skilled in prioritizing and meeting deadlines in a fast-paced environment.

• Technical Proficiency: Comfortable with tools such as Microsoft Office Suite, (e.g., Word, Excel, PowerPoint, Outlook, Teams, OneNote, Forms, SharePoint).