Events Production Specialist

Our promise to you:

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

All the benefits and perks you need for you and your family:

• Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance

• Paid Time Off from Day One

• 403-B Retirement Plan

• 4 Weeks 100% Paid Parental Leave

• Career Development

• Whole Person Well-being Resources

• Mental Health Resources and Support

• Pet Benefits

Schedule:

Full time

Shift:

Day (United States of America)

Address:

601 E ROLLINS ST

City:

ORLANDO

State:

Florida

Postal Code:

32803

Job Description:

SHIFT: The schedule will include days, evenings, and weekends, depending on event and outreach needs.

• Schedules and attends all event planning meetings with internal team.
• Leads pre-event detailed logistic meetings to educate the internal team.
• Leads on-site logistics during events to ensure proper flow and set up, managing details and issues as they arise.
• Manages staff and vendors at chosen event site in order to coordinate details. Reviews event invoices for accuracy and acquires approval for payment. Maintains records of all event aspects including budget summary.
• Collaborates with event stakeholders and key decision-makers to clearly identify and establish event objectives, needs, and communication guidelines for project updating and event budgeting.
• Provides coordination to ensure successful real-time execution during event operations, including sufficiency of facilities and food, quality and availability of materials, presence of clear signage, direction of staff, and event set-up/implementation. Identifies and manages potential issues and opportunities impacting desired experience production objectives.
• Demonstrates flexibility and willingness to support colleagues.
• Other duties as assigned. Manages coordination of events from concept to on-site implementation.

Knowledge, Skills, and Abilities:
• Proven experience as an events planner or organizer [Required]
• Professional presence in communicating and interacting with leaders, diverse populations, team members internally and in the community [Required]
• Excellent time management, verbal communication, and written communication skills [Required]
• Sales skills and ability to build productive business relationships [Required]
• Ability to manage multiple projects independently and make appropriate decisions while prioritizing effectively [Required]
• Flexibility and adaptability to change [Required]
• Strong attention to detail [Required]
• Excellent customer service skills [Required]
• Proficient computer and design skills, including MS Office suite and Adobe design software [Required]
• Ability to provide strategic thought partnership with multiple leadership teams [Required]
• Develop management control systems to aid in financial planning and cost analysis, and design planning and control systems to coordinate activities and ensure product quality. Ensures cost and budget and quality objectives are met for designed experiences. Processes invoices. [Required]
• Executive decision making and critical thinking using best judgement and experience while identifying alternatives when making timely decisions as needed by the client [Required]
• Self-starter with ability to implement initiatives in a strategic manner with minimal supervision [Required]
• Flexible schedule and some travel required during certain time periods [Preferred]
• Ability to work collaboratively with others [Preferred]
• Strong teamwork skills required [Preferred]
• Excellent ability to establish rapport with others and ability to build strong interpersonal relationships [Preferred]
• Great customer service with positive energy [Preferred]
• Exhibit good judgment and decision-making skills [Preferred]
• Strong understanding of event tools and technologies [Required]
• Fundamental understanding of event operations and planning [Required]
• Proficiency in Microsoft Office, including Excel, Outlook, Access, PowerPoint, and Word [Required]
• Excellent quantitative and analytic skills [Required]
• Ability to think critically about many aspects of a marketing project to ensure that needs and resources are met to ensure timely and quality implementation [Required]
• Ability to assess risks associated with opportunities identified by market research, conduct market analysis and compile market data [Required]
• Must be able to read, write and speak conversational English [Required]
• Familiarity with Adobe Creative Cloud [Preferred]
Education:
• Bachelor's [Required]
Field of Study:
• N/A
Work Experience:
• 1+ years of relevant experience in marketing, human resources, hospitality, communications or related field [Required]
Additional Information:
• N/A
Licenses and Certifications:
• N/A
Physical Requirements: (Please click the link below to view work requirements)
Physical Requirements - https://tinyurl.com/mte9kpcf

Pay Range:

$45,196.93 - $84,071.39

Background Screening Requirement (Florida Law)

Certain positions are subject to Florida Level 2 background screening, including fingerprinting, as required by state law.

Applicants may review general information about Florida’s background screening requirements at the Florida Care Provider Background Screening Clearinghouse:
https://info.flclearinghouse.com/

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.