SUMMARY:
The Events Planner is responsible for planning, coordinating, and executing a wide range of internal and external events that support Havtech's business objectives, brand awareness, customer engagement, and marketing initiatives. This role works closely with executive leadership, sales, marketing, and other internal stakeholders to ensure successful event execution from concept through completion. The Events Planner manages event logistics, budgets, venue coordination, vendor relationships, communications, and attendee experiences while ensuring all events align with company standards and strategic goals.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES include the following. Other functions may be assigned:
- Plan and execute large and small-scale events ranging from 10 to 200 attendees.
- Partner with executive leadership, sales, marketing, and internal stakeholders to coordinate event objectives, logistics, and execution plans.
- Manage event budgets, including forecasting, tracking expenditures, and ensuring cost-effective event execution.
- Source, negotiate, and coordinate third-party venues, vendors, catering, audiovisual services, and other event-related resources.
- Build and maintain relationships with industry organizations, external agencies, manufacturing partners, and event vendors.
- Support internal communications initiatives through the coordination of company meetings, employee events, and leadership programs.
- Coordinate attendee registration, event communications, travel arrangements, and post-event follow-up activities.
- Track event performance metrics and gather feedback to evaluate event effectiveness and identify opportunities for improvement.
- Represent Havtech at industry events, conferences, networking functions, and association meetings.
- Travel, as needed, to support event planning and execution.
QUALIFICATIONS:
- Bachelor's degree in Marketing, Communications, Business, Hospitality Management, Event Management, or related field; equivalent experience may be considered.
- Minimum of five (5) years of event planning experience required, preferably within a corporate marketing organization.
- Experience planning and executing both small and large-scale events, including customer events, factory trips, networking functions, trade shows, employee events, and leadership meetings.
- Demonstrated experience managing events and marketing budgets.
- Experience working with third-party venues, vendors, and external event partners.
- Strong written and verbal communication skills, including experience supporting internal communications initiatives.
- Proven ability to build relationships and collaborate effectively with executive leadership, internal stakeholders, customers, vendors, and external partners.
- Strong networking skills and ability to represent the company in professional settings.
- Excellent project management and organizational skills with the ability to manage multiple events simultaneously.
- Ability to work independently in a fast-paced environment while maintaining exceptional attention to detail.
- Proficiency with Microsoft Office applications and event registration/management platforms.
- Ability to travel up to 15% of the time.
The salary range listed is an expected range, the actual salary will be determined by education, experience, skills and alignment with local market data. The range is one component of the total compensation for employees.
This position includes a competitive benefits package with comprehensive medical, dental, and vision plans company paid life insurance and disability coverage and a 401(k) with match. In addition we provide paid holidays, paid time off and a gratitude day to give back to the community.
Supervisory Responsibilities:
There are no supervisory responsibilities in this position.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by
an employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions.
While performing the duties of this job, the employee is regularly required to sit; use
hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The
employee is frequently required to stand and walk. The employee must regularly lift
and/or move up to 10 pounds and frequently lift and/or move up to 25 pounds.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an
employee encounters while performing the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the
essential functions. The noise level in the work environment varies.
DECLARATION
Human Resources retains the sole right and discretion to make changes to this job
description. Any employee making changes unauthorized by the President or Human
Resources will be subject to disciplinary action up to and including termination.
Skills Required
- Bachelor’s degree in Marketing, Communications, Business, Hospitality Management, Event Management, or a related field; equivalent experience may be considered.
- At least five years of event planning experience.
- Experience planning and executing small- and large-scale events, including customer events, factory trips, networking functions, trade shows, employee events, and leadership meetings.
- Experience managing events and marketing budgets.
- Experience working with third-party venues, vendors, and external event partners.
- Strong written and verbal communication skills, including internal communications experience.
- Ability to build relationships and collaborate with executives, stakeholders, customers, vendors, and external partners.
- Strong networking skills and ability to represent the company professionally.
- Excellent project management and organizational skills, with the ability to manage multiple events simultaneously.
- Ability to work independently in a fast-paced environment with strong attention to detail.
- Proficiency with Microsoft Office and event registration or management platforms.
- Corporate marketing organization experience.
- Ability to travel up to 15% of the time.
What We Do
Havtech provides commercial HVAC equipment, engineering and design support, building automation and controls, air distribution, hydronics, service, and energy-efficiency solutions across the Mid-Atlantic. It supports building owners, engineers, contractors, and facility managers across the HVAC system lifecycle—from planning and equipment selection through procurement, start-up, service, and ongoing optimization. The company represents more than 230 manufacturers and emphasizes reliable performance, lower operating costs, comfort, and sustainable building operations.
