Events Manager
Company Overview
Established in 2004, BioPhorum is a business-to-business membership organisation that has created an unparalleled environment for life science companies and executives, to collaborate and accelerate progress across the sector. The company uses a subscription model and has created 11 highly targeted “Phorums” (forums) with tailored content across multiple areas including Drug Substance, Drug Development, Fill Finish, Technology Strategy, Supply Chain Resilience, IT, Data and Digital, Advanced Therapy Medicinal Products, Quality, Regulatory, and Sustainability. BioPhorum’s expert facilitators currently lead more than ninety initiatives involving over 7,000 subject matter experts.
BioPhorum has built a diverse and extensive client base of over 150 organisations, including 18 of the 20 largest global (bio)pharmacos. Beyond pharma, BioPhorum has also built relationships with other types of life science organisations, including those that provide services across the outsourced value chain (e.g., CDMOs), and academia.
The Role
Overview
The Events Manager is a broad, hands-on role responsible for the end-to-end delivery of BioPhorum’s global events programme. This includes conferences, Phorum meetings, and smaller workshops, ranging from large-scale international events to more intimate, specialist sessions.
The role ensures that all events are delivered to a consistently high standard, providing a seamless experience for members while maintaining strong operational, financial, and logistical control. The Events Manager works closely with Phorum teams, facilitators, and external suppliers to deliver events that support member engagement and reinforce BioPhorum’s reputation for quality.
Key Responsibilities
End-to-End Event Planning & Delivery
- Manage the full lifecycle of events from planning through to delivery and post-event evaluation
- Develop detailed event plans, timelines, and joining instructions in collaboration with Phorum teams
- Coordinate all event elements to ensure timely and successful delivery
Logistics Management
- Source and contract venues, hotels, and suppliers for UK and international events
- Manage travel, accommodation, AV requirements, and on-site logistics
- Ensure all physical and technical arrangements support high-quality event delivery
Budget Management & Cost Control
- Develop and manage event budgets, ensuring spend remains within approved limits
- Track costs, manage financial risks, and deliver value for money
- Provide accurate budget reporting and support finance processes
Supplier & Vendor Management
- Select, brief, and manage relationships with venues, AV providers, caterers, and other suppliers
- Negotiate contracts and ensure delivery against agreed standards
- Maintain a reliable supplier network to support consistent delivery
On-Site Event Delivery
- Lead or oversee on-site execution of events
- Manage event staff and troubleshoot issues in real time
- Ensure a seamless and professional experience for all participants
Compliance, Safety & Risk Management
- Conduct risk assessments and ensure health, safety, and legal compliance
- Review contracts and manage potential operational risks
- Ensure adherence to internal policies and standards
Post-Event Evaluation & Continuous Improvement
- Gather and analyse feedback from events
- Review performance against attendance, budget, and satisfaction metrics
- Implement improvements to enhance future event delivery
Essential Knowledge, Skills, and Experience
- Complex Event Programme Management – Experience managing multiple events with overlapping timelines and stakeholders
- End-to-End Event Delivery – Strong expertise across logistics, planning, and execution for both UK and international events
- Budget Management – Proven ability to manage budgets and control costs effectively
- Risk & Issue Management – Ability to anticipate and resolve operational challenges
- Stakeholder Management – Confidence working with internal teams and senior external stakeholders
- Supplier Management – Experience sourcing and managing venues and vendors
- Operational Planning – Strong organisational skills and attention to detail across multiple workstreams
- Continuous Improvement – Commitment to refining processes and enhancing event quality.
Location
This is a home-based role with occasional travel requirements, including at least two trips per year within the UK and two international trips to support the organization’s annual events cycle. Applicants should be able to commit to this travel schedule.
Skills Required
- Experience managing multiple events with overlapping timelines and stakeholders
- Strong expertise across logistics, planning, and execution for UK and international events
- Proven ability to manage budgets and control costs effectively
- Ability to anticipate and resolve operational challenges
- Confidence working with internal teams and senior external stakeholders
- Experience sourcing and managing venues and vendors
- Strong organisational skills and attention to detail across multiple workstreams
- Commitment to refining processes and enhancing event quality
What We Do
BioPhorum’s mission is to create environments where the global biopharmaceutical and device industry can collaborate and accelerate its rate of progress, for the benefit of all. A business-to-business membership organization, BioPhorum consists of twelve phorums leading industry-changing initiatives with the help of thousands of active subject matter experts. Established in 2008, we bring leaders and subject matter experts together to collaborate on challenges in existing and emerging topics that affect the whole industry including change notification, cybersecurity, extractables and leachables, forecast and demand planning, knowledge management, single-use systems and sterile filtration. Many global companies collaborate with BioPhorum, such as license holders, manufacturers, and CDMOs. While academia and materials, equipment, IT, and engineering suppliers also send their best people to connect and collaborate.
