Full time, Fixed Term opportunity until end of March 2027
Develop and deliver events supporting the delivery, awareness, engagement and readiness of AI Week at the University
Base Salary $131,108 + 17% superannuation
About the opportunity
Digital Sydney is the University of Sydney’s ambitious institution-wide transformation program, delivering the foundations required to realise the Sydney 2032 Strategy and create a future-ready, AI-enabled university.
Guided by our vision, “Designed for people, powered by digital”, Digital Sydney is transforming how the University learns, teaches, researches and operates. Through the modernisation of core systems, data, processes and experiences, Digital Sydney aims to create a seamlessly connected, intelligent campus that empowers people, unlocks innovation and enables better decision-making across the university.
As part of this transformation, the AI Enablement and Innovation program, under Digital Sydney is currently recruiting an Events Manager to support our growing AI Enablement and Innovation team.
The Events Manager will support end-to-end event management for upcoming AI-related events, including stakeholder engagement, readiness planning and operational coordination while working closely with project teams and key stakeholders to ensure successful outcomes.
Your key responsibilities will be to:
Lead the planning, coordination and execution of events programs, managing multiple workstream, timelines and competing priorities
Source, evaluate and secure suitable venues, negotiating contracts and managing venue relationships to meet event requirements
Manage all events logistics, including venue setup, registration and attendee management and onsite event operations to ensure a seamless participant experience
Procure and manage external supplies and vendors, including production companies, photographers, entertainers, exhibitors, caterers and technical providers.
Identify, implement and manage digital event solutions and technologies, including event registration platforms, livestreaming, virtual and hybrid event platforms and audience engagement tools
Build and maintain a strong relationship with senior leaders, academic staff, volunteers, suppliers and presenters
About you
Proven experience coordinating and delivering end-to-end events, including conferences, workshops, seminars, forums and other educational functions.
Strong project management skills, with the ability to manage competing priorities, timelines, budgets, and event deliverables simultaneously.
Excellent stakeholder engagement and relationship management skills, with the ability to build effective partnerships with clients, vendors, sponsors, speakers, and internal teams.
Demonstrated experience managing event budgets, procurement processes, contracts, and supplier relationships.
Strong problem-solving and decision-making skills, with the ability to respond effectively to rapidly changing priorities and operational challenges.
Excellent organisational skills and attention to detail, ensuring high-quality event delivery and participant experience.
Experience using event management platforms and Microsoft 365 applications, including Teams, SharePoint, Outlook, Excel, and PowerPoint.
Knowledge of hybrid and virtual event delivery platforms and associated stakeholder engagement strategies.
Demonstrated ability to work collaboratively with senior leaders and stakeholders across complex organisations.
A customer-focused approach with a commitment to delivering high-quality outcomes and exceptional participant experiences.
Sponsorship / work rights for Australia
You must have unrestricted work rights in Australia for the duration of this employment to be eligible to apply. Visa sponsorship is not available for this appointment.
Pre-employment checks and declarations
Your employment is conditional upon the successful completion of all pre-employment or background checks required for the role in terms satisfactory to the University. Also, to meet the University’s obligations under the National Higher Education Code to Prevent and Eliminate Gender-Based Violence you will be asked to declare if you have been investigated for, or found to engaged in, sexual harm or gender-based violence in the course of previous employment or in a legal process. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.
EEO statement
At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion, evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTQIA+. We welcome applications from candidates from all backgrounds.
We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Platinum Employer. Find out more about our work on diversity and inclusion.
How to apply
Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.
For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.
For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Mouhamed El Chami Recruitment Operations by email to [email protected]
© The University of Sydney
The University reserves the right not to proceed with any appointment.
Click to view the Position Description for this role.
Applications Close
Sunday 09 August 2026 11:59 PMSkills Required
- Proven experience coordinating and delivering end-to-end events (conferences, workshops, seminars, forums).
- Strong project management skills, managing priorities, timelines, budgets, and event deliverables.
- Excellent stakeholder engagement and relationship management with clients, vendors, sponsors, speakers, and internal teams.
- Demonstrated experience managing event budgets, procurement processes, contracts, and supplier relationships.
- Experience using event management platforms and Microsoft 365 applications (Teams, SharePoint, Outlook, Excel, PowerPoint).
- Knowledge of hybrid and virtual event delivery platforms, livestreaming and audience engagement tools.
- Strong organisational skills, attention to detail, problem-solving and decision-making under changing priorities.
- Demonstrated ability to work collaboratively with senior leaders and stakeholders across complex organisations.
- Customer-focused approach committed to delivering high-quality participant experiences.
- Unrestricted work rights in Australia for the duration of employment; visa sponsorship not available.
- Successful completion of required pre-employment and background checks.
What We Do
The University of Sydney is a leading, comprehensive education and research institution that aims to maximize the potential of researchers and students from all backgrounds.
