The Role
Coordinates in-person and virtual events, client meetings, workshops, webinars, conferences, trade fairs, and podcast logistics. Responsibilities include venue and supplier coordination, scheduling, event-day support, sponsorship and partnership administration, contract and payment tracking, attendance reporting, and stakeholder communications. The role also supports event strategy and process improvements while working with Brand, Marketing, Conferences, Finance, and senior management teams.
Summary Generated by Built In
We are looking for a master multi-tasker with great organisational skills to coordinate the logistics for a series of Aurora’s client and public events with the aim of sharing the company’s original analysis on the hottest energy topics.
Joining our Oxford office, you will be responsible for organising our in-person and virtual events such as our client roundtable meetings, workshops, webinars, coordinating the logistics for our participation in external trade fairs, supporting our annual conferences and podcast. You will organise some of these events from initial planning through to running the event on the day and post event activities, including (for in-person events): liaising with venues, caterers and other suppliers, delegates and internal stakeholders, in some cases attend on the day and make sure everything runs smoothly; (for virtual events): scheduling, test runs, setting up and managing logistics on the day.
As part of your role, you will be responsible for part of the organisation of Aurora’s conferences. This will involve supporting the Conferences team with various activities where you will play a key role in sponsorships and partnerships administration and delivering the events on the day.
You will also be responsible for the logistics of the Aurora Energy Unplugged Podcast. This role involves coordinating all logistical aspects for Aurora’s podcast, including scheduling briefing calls and recording sessions, coordinating with various studios for video recordings, and ensuring contributors have the necessary information. You will work closely with the Podcast Coordinator to maintain timelines, manage communications, and support a smooth end‑to‑end process for each episode.
Lastly, you will organise the logistics for Aurora’s participation with a booth in external trade fairs and work together with the Marketing team and other stakeholders.
The role offers significant opportunities for growth and personal development as we continue to develop our conference and event programme.
You will be a member of our Brand team, reporting to the Head of Brand and you will work alongside members of our senior management. Great organisational skills are vital for this role, together with a flexible approach and a proactive and ‘can do’ attitude.
If you’re an enthusiastic events coordinator looking for a new challenge, step this way! This is your chance to take ownership of your specialism within an innovative, successful, and growing company.
Key Responsibilities
- Organise our in-person client roundtable meetings and workshops. Liaise with venues, caterers and other suppliers, delegates and internal stakeholders, in some cases attend on the day making sure everything runs smoothly, and post event activities such as producing attendance reports and follow ups;
- Coordinate our webinars, including scheduling, test runs, setting up and managing logistics on the day, preparing the recording and attendance report afterwards and sharing it with internal stakeholders;
- Organise the logistics for Aurora’s participation with a booth in external trade fairs;
- Podcast Support:
- Schedule and coordinate briefing calls and recording sessions, and coordinate with studios for video recordings for Aurora’s podcast series;
- Work closely with the Podcast Coordinator to ensure all logistics are delivered on time, and stakeholders have the information they need. - Support the Conferences teams with sponsorship and partnership administration, and potentially other supplier contracts, including tracking contracts, deliverables, and payments in collaboration with Finance;
- Provide onsite support for selected conferences (specific responsibilities to be defined per event);
- Contribute with ideas to constantly improve our events strategy and as part of the wider Commercial team, always asking ‘What’s next?’.
What we are looking for
Required attributes:
- Enthusiastic, energetic with exceptional attention to detail
- Proactive and ‘can do’ attitude
- Problem-solving skills
- Excellent organisation and negotiation skills, able to manage a range of activities effectively to tight deadlines
- Able to multi-task and re-prioritize in a fast-paced and demanding environment
- Work experience within in-person and virtual events organisation or a commercial environment
- Ability to learn quickly and follow or develop processes that improve our internal efficiency
- Professional, excellent communication skills, able to build relationships at all levels
- Able to use your own initiative and to work both independently and as part of a team
- Good PowerPoint, MS Lists, Word, Excel, Outlook skills
- Experience with virtual event platforms such as Zoom
- Willingness to learn and develop
Desirable attributes:
- Work experience within business in-person and virtual events organisation
- Experience with other event platforms such as Stova, Bizzabo etc.
What we offer
Some of the benefits we include are:
- Private Medical Insurance
- Dental Insurance
- Parental Support
- Salary-Exchange Pension
- Employee Assistance Programme (EAP)
- Local Oxford Discounts
- Cycle-to-work Scheme
- Flu Jabs
At AER, we are committed to offering flexibility in the way we work. Most of our roles are hybrid with a mix of in-office/home working and potentially adjustable working hours. Let’s discuss what works for you and AER during the interview process.
The Company is committed to the principle that no employee or job applicant shall receive unfavourable treatment on grounds of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership, pregnancy, and maternity.
To apply, please submit your Résumé / CV, a personal summary, your salary expectations and please inform us of your notice period.
Unfortunately, we are unable to accept applications via email, telephone, or social media platforms. To be considered for this position, please submit your application using the link provided. Applications submitted through any other channel will not be reviewed.
Unfortunately, we are unable to accept applications via email, telephone, or social media platforms. To be considered for this position, please submit your application using the link provided. Applications submitted through any other channel will not be reviewed.
About
From its academic roots, Aurora Energy Research is a thriving, rapidly growing company, currently serving over 1000 of the world’s most influential energy sector participants, including utilities, investors, and governments. While we constantly strive to reach new markets and diversify our product portfolio, we are already active across the globe in Asia-Pacific, Latin America, Europe, South Africa and North America, working with leading organisations to provide comprehensive market intelligence, bespoke analytic and advisory services, and cutting-edge software. We are a diverse team of experts with vast energy, financial, and consulting backgrounds, covering power, hydrogen, carbon, and fossil commodities. With this, we provide data-driven intelligence to fuel strategic decisions in the global energy transformation.
Skills Required
- Work experience in organizing in-person and virtual events or in a commercial environment
- Exceptional attention to detail
- Proactive, energetic, and problem-solving attitude
- Excellent organizational, negotiation, and communication skills
- Ability to multitask, reprioritize, and meet tight deadlines
- Ability to learn quickly and follow or develop efficient processes
- Ability to build professional relationships at all levels
- Ability to work independently and as part of a team
- Good PowerPoint, Microsoft Lists, Word, Excel, and Outlook skills
- Experience with virtual event platforms such as Zoom
- Willingness to learn and develop
- Work experience in business in-person and virtual event organization
- Experience with event platforms such as Stova or Bizzabo
Aurora Energy Research Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Aurora Energy Research and has not been reviewed or approved by Aurora Energy Research.
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Healthcare Strength — Healthcare in certain offices is described as comprehensive, including core medical coverage with vision and dental. Feedback suggests supportive health resources are accessible alongside standard coverage.
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Leave & Time Off Breadth — Time off is portrayed as generous in some locations, with standard PTO supplemented by additional company-wide holidays. Parental leave policies are also described as robust in certain markets.
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Wellbeing & Lifestyle Benefits — Wellbeing support is highlighted through a 24/7 assistance programme and locally tailored perk platforms. Feedback suggests these offerings complement core benefits and support everyday needs.
Aurora Energy Research Insights
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The Company
What We Do
From its academic roots, Aurora Energy Research has grown to become the largest dedicated power market analytics company in Europe, providing data-driven intelligence for strategic decisions in the global energy transformation. We are a diverse team of over 350 experts with vast energy, financial and consulting backgrounds, covering power, hydrogen, carbon and fossil commodities. We are active in Europe, APAC and the US, working with world-leading organisations to provide comprehensive market intelligence, bespoke analytic and advisory services, and cutting-edge software.
