Events Lead

RESPONSIBILITIES
1.    Develop and maintain the annual events calendar, aligned to network expansion milestones, corporate anniversaries and Sarawak Government engagement priorities.
2.    Plan and deliver inaugural flight ceremonies, route launches, aircraft induction events and other network milestone activities across AirBorneo stations.
3.    Prepare event concepts, run-of-show documents, emcee scripts, floor plans, seating charts and protocol briefs for approval.
4.    Manage the guest list, invitation process, RSVP tracking and protocol clearance for VVIP and dignitary attendance.
5.    Appoint and manage event vendors venue, production, audio-visual, catering, decor, entertainment and photography through the approved procurement process.
6.    Control event budgets, raise purchase requisitions, verify vendor invoices and report actual spending against approved budget.
7.    Coordinate with Airport Operations, Ground Handling, Security and Flight Operations on airside events, aircraft positioning and water-salute arrangements.
8.    Liaise with the Lead, Internal/External & Stakeholder Relations on media attendance, press conference arrangements and post-event releases.
9.    Brief the Lead, Social Media on content capture requirements and coverage plans for each event.
10.    Supervise the Executive, Events in day-to-day event execution, supplier coordination and on-site logistics.
11.    Conduct post-event reviews, capturing lessons learned, cost performance and stakeholder feedback.
12.    Maintain the events asset register  backdrops, banners, booth structures, merchandise and reusable production items.
13.    Other duties as assigned by the Head, Corporate Communications.

AUTHORITY
1.    Authorized to appoint and instruct event vendors within approved budget and procurement thresholds.
2.    Authorized to approve run-of-show, seating and protocol arrangements for events below VVIP level.
3.    Authorized to make on-site operational decisions during live events, including programme timing adjustments, within the approved event concept and budget.
4.    Authorized to decline or reschedule event requests that cannot be delivered to the required standard within the available lead time and budget.
5.    NOT authorized to commit expenditure beyond the approved event budget, or to confirm VVIP attendance and protocol arrangements, without the approval of the Head, Corporate Communications.

DELEGATION OF DUTIES
In the absence of the Lead, Events, the Head, Corporate Communications shall assume oversight of all event commitments and expenditure. The Executive, Events may be assigned as acting focal point for vendor coordination and day-to-day event logistics. Protocol clearance for VVIP attendance shall be referred to the Head, Corporate Communications without delay.