Events Coordinator

VAST Data is looking to add an Events Coordinator to our growing team!

This is a great opportunity to be part of one of the fastest-growing infrastructure companies in history, an organization that is in the center of the hurricane being created by the revolution in artificial intelligence.

"VAST's data management vision is the future of the market."- Forbes

VAST Data is the data platform company for the AI era. We are building the enterprise software infrastructure to capture, catalog, refine, enrich, and protect massive datasets and make them available for real-time data analysis and AI training and inference. Designed from the ground up to make AI simple to deploy and manage, VAST takes the cost and complexity out of deploying enterprise and AI infrastructure across data center, edge, and cloud.

Our success has been built through intense innovation, a customer-first mentality and a team of fearless VASTronauts who leverage their skills & experiences to make real market impact. This is an opportunity to be a key contributor at a pivotal time in our company’s growth and at a pivotal point in computing history.

Description

VAST Data is seeking a highly organized and detail-oriented Events Coordinator based in North America to support our global tradeshows and industry events. In this role, you will work closely with the Senior Events Manager and cross-functional teams to execute world-class event experiences that drive brand awareness, pipeline, and customer engagement across North America, EMEA, APAC, and beyond.

This is an excellent opportunity for someone early in their events career who thrives in a fast-paced environment and enjoys coordinating complex, multi-location events from a North American hub.

Responsibilities

• Support the planning and execution of global tradeshows, conferences, and sponsored events, ensuring alignment with corporate and regional strategies.
• Assist with all event logistics, including booth design and setup, shipping and freight coordination, vendor management, catering, AV requirements, and onsite operations.
• Manage attendee registration processes, invitations, confirmations, and communications for tradeshows and industry events.
• Maintain event asset inventory, pre-event materials, and production timelines.
• Assist with run-of-show development, speaker prep, and coordination of demos, presentations, and other on-site activities.
• Track and manage event budgets, expense reporting, and invoice reconciliation.
• Coordinate post-event reporting, including lead capture, attendee metrics, ROI analysis, and lessons learned.
• Work cross-functionally with marketing, sales, product, and executive teams to ensure seamless execution and alignment with business objectives.
• Maintain event documentation, project trackers, and vendor contracts to ensure efficiency and scalability.
• Own the management of VAST’s swag program and new-hire kits, including inventory tracking, reorders, vendor coordination, and fulfillment for events and internal onboarding.

• At least 2–3 years of experience in events coordination, marketing, or related roles (experience with tradeshows preferred).
• Strong organizational and project management skills, with exceptional attention to detail.
• Ability to manage multiple priorities and timelines in a fast-paced, global environment.
• Excellent communication and interpersonal skills; comfortable working with internal teams and external vendors across time zones.
• Proactive, resourceful, and solution-oriented, with the ability to anticipate needs and troubleshoot issues.
• Experience coordinating shipping, logistics, and vendor relationships.
• Proficiency with project management and office tools (Google Suite, Microsoft Office, event platforms) is a plus.
• Willingness to travel domestically and occasionally internationally to support on-site event execution (up to 25–30%).