Events Coordinator

Job Summary
The events coordinator will work in the marketing department to help plan and execute all aspects of customer or trade events and conferences, including site selection, transportation, accommodations, catering, agenda development, event collateral creation, and event communications. This role requires exceptional attention to detail and organizational skills as well as strong communication skills and the ability to work independently and on a team. The ideal candidate will have experience working in a corporate environment planning meetings and events for large groups.
Responsibilities
• Work collaboratively with the Marketing, Product and Commercial teams to drive the Events and Conference agenda for the ANZ business.

• Coordinate all logistics associated with internal and external meetings/events
• Work directly with vendors (booth builders, caterers, hotels, etc.) to negotiate pricing and arrange services
• Create purchase orders, track budgets, and process invoices
• Communicate with attendees regarding meeting/event details
• Develop agendas and coordinate speakers for events
• Order supplies and equipment needed for events
• Arrange transportation and parking for events
• Manage event signage, audio-visual needs, and other materials
• Assist in planning special projects and events as assigned
Qualifications
• Events Management or Marketing degree required

• Minimum 3 years events management required.
• Experience working in a corporate setting preferred
• Excellent written and verbal communication skills
• Strong organization and time management skills
• Ability to manage multiple tasks simultaneously
• Detail oriented and organized
• Self-motivated and proactive
• Proficient in Microsoft Office Suite