Events Coordinator

Position Summary 

The Events Coordinator is responsible for the planning, coordination, and execution of donor and organizational events across all Alliance Family Services regions, ensuring every event is organized, well-run, and reflects the mission and excellence of the organization. This role works in close coordination with Regional Directors, the CEO, the Senior Marketing Director, and the Donor Relations Manager to establish and carry out event plans. 

Reports to: Jason Law, Senior Marketing Director 

Part-Time: 10 hours a week

Supervises: Event Volunteers 

Qualifications 

1. A committed Christian, active in a local church, demonstrating a personal relationship with Jesus Christ as Lord and Savior.    

2. Exhibits clear understanding of and firm commitment to truth that abortion is murder 

3. Agrees with and is willing to uphold the Statement of Principle, Statement of Faith, Commitment of Care, and policies of Alliance Family Services 

4. Ability to interact with donors, staff, vendors, volunteers, and the public in a tactful, professional, and effective manner while maintaining confidentiality 

5. Strong organizational skills and attention to detail 

6. Ability to manage multiple events, projects, and deadlines effectively 

7. Strong written and verbal communication skills 

8. Ability to follow direction and execute responsibilities with consistency and professionalism 

9. Event coordination experience required 

10. Experience managing vendors, venues, and event budgets preferred 

11. Ability to work evenings, weekends, and travel between regions as event schedules require 

12. Proficiency in standard office and communication tools 

Responsibilities 

Event Planning and Execution 

• Coordinate and execute all aspects of donor and organizational events across regions (including but not limited to Stories of Hope events, galas, Walks for Life, donor gatherings, and internal events), under the direction of the Senior Marketing Director, Regional Directors, and CEO(s) 

• Collaborate with Regional Directors and/or CEO(s) to obtain clear direction, goals, and expectations for each event 

• Coordinate logistics including venues, vendors, materials, timelines, and event flow 

• Ensure all events are executed with excellence, professionalism, and attention to detail 

• Oversee event-day setup, run of show, and teardown 

Event Calendar and Administration 

• Maintain an organizational event calendar based on regional planning 

• Track event timelines, vendor contracts, and event budgets 

• Ensure event-related data (registrations, attendance, results) is accurate and shared with the Donor Relations Manager 

• Attend staff meetings, trainings, and events as requested 

• Participate in annual evaluation and goal-setting processes 

Coordination with Donor Relations 

• Partner with the Donor Relations Manager on guest lists, invitations, and pre- and post-event donor communication 

• Create an event atmosphere that supports a warm and welcoming donor experience 

• Provide event details, photos, and content for donor communications and social media 

Volunteer Coordination 

• Recruit, organize, and manage volunteers for events 

• Provide clear direction and oversight to event volunteers 

• Ensure volunteers contribute to a positive and welcoming experience for donors and guests