Events Coordinator (Contract)

Engineers and Geoscientists British Columbia is currently searching for an Events Coordinator to join our team in Burnaby on a contract until the end of June 2027. 
The Events Coordinator is primarily responsible for supporting the planning and delivery of a diverse portfolio of events including the Annual Conference, EDI Events, Induction Ceremonies and other organization-sponsored events. This role will also support other departments in the organization with planning and executing events. The role coordinates subject matter experts, consultants, external vendors, registrants and volunteers to organize events and ensure a high-quality participant experience.  The Events Coordinator also provides customer support, event support and other administrative support as needed.
Our organization - one of BC's Top Employers – offers a competitive salary, comprehensive and generous benefits, an inclusive culture, and a hybrid work environment. Full details on our compensation and benefits value offering can be found below.

WHAT YOU WILL BE DOING 

• Coordinates and supports events such as networking events; training sessions for registrants, program participants, mentors, mentees, or volunteers; induction ceremonies; and additional event support as required (e.g. event management for other departments within the organization).  
• Provides primary support and coordination to the Annual Conference including implementing the key activities in the conference project plan. This includes coordinating staff and stakeholders, and supporting program areas such as continuing education, the tradeshow, sponsorship and exhibitor program, registration, as well as supporting pre-event, onsite and post-event logistics.
• Assists the Programs Team with coordinating mentoring and student events e.g. Mentoring Mix and Mingle events, training sessions, and continuing education sessions. 
• Assists with the coordination of organization events and logistics including registration, room setup, AV and event materials. Supports the organizing team to ensure alignment, effective communication, and successful event execution.
• Coordinates and supports Engineers and Geoscientists BC Induction ceremonies. Assists with event administration, including registration management, reporting, communications, and onsite event support.
• Prepares quarterly and annual program status reports. Tracks event data and program metrics, contributing to quarterly reports and evaluations of event success.  Assists with preparing and distributing materials that communicate outcomes, insights and recommendations. Manages shipments and orders supplies as needed.
• Travel requirements include day trips within the Lower Mainland for various events throughout the year, as well as an overnight trip to assist with the Engineers and Geoscientists BC’s annual conference and AGM. Additionally, there may be occasions that necessitate overnight travel for events held outside the Lower Mainland.
• Other duties as assigned by direct leader and, as appropriate, members of the departmental leadership team.

WHAT YOU BRING TO THE TABLE 

• 2-5 years of relevant previous experience in event planning and program coordination preferably in a non-profit, professional, or regulatory setting. 
• Bachelor's degree in Marketing, Communications, Business Administration, or a related field.
• Education in event management is an asset.
• 2+ years of event planning experience for in-person events with over 100-200 attendees preferably in a nonprofit, professional, or regulatory setting. 
• Experience supporting volunteers, familiarity with the engineering or geoscience professions or regulatory environments, and experience planning ceremonies or formal recognition events is an asset.
• Project management skills or experience working in teams to complete projects.
• Exceptional customer service skills.
• Strong writing and presentation skills.
• Familiarity with metric development and reporting.
• Ability to work independently and collaboratively.

WHAT'S IN IT FOR YOU 

Each member of our team contributes to public safety in BC and helps us deliver on our vision of "modern regulation for a resilient world." We serve the public as an inclusive, progressive, and future-focused regulator. Our Strategic Plan also places priority on our role to advance climate action, foster equity, diversity and inclusion, and move towards reconciliation with Indigenous peoples.  At Engineers and Geoscientists BC, we are committed to demonstrating our values of collaboration, excellence, integrity, and innovation.  

This role offers a competitive compensation and benefits program including an annual salary within our hiring range of $62,000 to $69,500 (pro-rated based on the length of contract). For full-time contract employees on this length of contract, we offer:

• 8% additional pay in lieu of benefits.

• 10 vacation days per annum (pro-rated based on the length of contract). 

• A flex day program offering additional paid days off (usually alternating Fridays) as a result of a compressed work week. 

• A hybrid work model with an assigned schedule confirming days worked remotely and days worked in-office. This role will be required to work in-office a minimum of 2 days per week during regular business operations.  

• The required tools, equipment, and technology for employees to work remotely are provided. 

• Free parking at the office, or a transit reimbursement offered to employees who take transit to work; we are centrally located near bus and Skytrain stops. 

WHO WE ARE 

Engineers and Geoscientists BC is proud to be recognized as one of BC's Top Employers. 

Engineers and Geoscientists British Columbia is the business name of the Association of Professional Engineers and Geoscientists of the Province of British Columbia. We regulate and govern these professions under the authority of the Professional Governance Act. 

We are charged with protecting the public interest by setting and maintaining high academic, experience, and professional practice standards for over 40,000 registrants. Individuals licensed by Engineers and Geoscientists BC are the only persons permitted by law to undertake and assume responsibility for engineering and geoscience projects in BC. 

We are a not-for-profit organization governed by a board of elected registrants, licensees, and government appointees. The board is accountable to the public through the Ministry of Post-Secondary Education and Future Skills under the Office of the Superintendent of Professional Governance, for both the governance and management of the organization. 

To learn more about our work please visit us at https://www.egbc.ca. 
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