Events Coordinator Apprenticeship

About Marex

Marex Group plc is a diversified global financial services platform, providing essential liquidity, market access and infrastructure services to clients in the energy, commodities and financial markets. It listed on Nasdaq Global Select Market in April 2024. With more than 35 offices in Europe, US and APAC, it has unique access across markets with significant share globally both on and off exchange. The depth of knowledge amongst its teams and divisions provides its customers with clear advantage, and its technology-led service provides access to all major exchanges, order-flow management via screen, voice and DMA, plus award-winning data, insights and analytics. 

For more information visit www.marex.com

Role Summary

 The candidate will support the planning, coordination, and delivery of events. They will support in managing the logistical and administrative tasks. This includes venue research, vendor coordination, guestlist and registration help as well as on-site support on the event day. Other important administrative tasks are, prepare cost spreadsheets, expense reports, coding expense, setting up suppliers on Peoplesoft and finalising contracts with the legal department.

The candidate must have strong organisation skills, attention to detail and ability to work in a fast pasted environment.

Overall Responsibilities 

• Help source venues, vendors and suppliers
• Coordinate meetings and site visits
• Asist with event set-up and breakdown
• Strong communication skills to support guests/clients if they have any questions or issues
• Preparation of name badges and management of guest lists/registration
• Help with administrative tasks such as making sure folders are up to date with event information
• Keeping the events calendar up to date on the intranet, onsite work advertisement and monthly emails
• Create and manage database of suitable venues.
• Organise and book internal small team events i.e. team drinks, group activities
• Help with booking the monthly events as well as check-ins on progress
• Coordinate all branding (logos, banners, signage) at events venue.

• Some travel to conduct local on-site inspections and project management of events (ad-hoc but could include some evenings).
• Coordinate and support travel to and from venue (if appropriate).
• Post event tasks: summaries costs, expenses and organise/close event documents.
• Gather and evaluate event attendance and guestlist.
• Ensuring compliance with the company’s regulatory requirements under the appropriate regulatory bodies.
• Adhere to the operational risk framework for your role ensuring that all regulatory or company determined parameters are complied with.
• Role model for demonstrating highest level standards of integrity and conduct and reflecting Company Values.
• At all times complying with the FCA’s Code of Conduct and Marex’s Code of Conduct
• To ensure that you are fully aware of and adhere to internal policies that relate to you, your role or any other activities for which you have any level of responsibility
• To report any breaches of policy to Compliance and/ or your supervisor as required
• To escalate risk events immediately

• To provide input to risk management processes, as required.

Apprenticeship 

• 16-month Level 3 Multi-Channel Marketer apprenticeship alongside the overall responsibilities mentioned above.
  

The Company may require you to carry out other duties from time to time

Skills and Experience 

• Solid understanding of working in a regulated environment and knowledge of the risk and compliance requirements associated with this.

Competencies

• A collaborative team player, approachable, self-efficient and influences a positive work environment
• Demonstrates curiosity
• Resilient in a challenging, fast-paced environment
• Ability to take a high level of responsibility in a fast pace and high-volume environment
• Excels at building relationships, networking and influencing others
• Strategic collaborator with insight and agility, able to anticipate future challenges, ensuring operational effectiveness
  

Conduct Rules 

You must: 

• Act with integrity 

• Act with due skill, care and diligence 

• Be open and cooperative with the FCA, the PRA and other regulators 

• Pay due regard to the interests of customers and treat them fairly 

• Observe proper standard of market conduct 

• Act to deliver good outcomes for retail customers 

Company Values  

Acting as a role model for the values of the Company: 

Respect - Clients are at the heart of our business, with superior execution and superb client service the foundation of the firm. We respect our clients and always treat them fairly. 

Integrity - Doing business the right way is the only way. We hold ourselves to a high ethical standard in everything we do – our clients expect this and we demand it of ourselves. 

Collaborative - We work in teams - open and direct communication and the willingness to work hard and collaboratively are the basis for effective teamwork. Working well with others is necessary for us to succeed at what we do. 

Developing our People - Our people are the basis of our competitive advantage. We look to “grow our own” and make Marex the place ambitious, hardworking, talented people choose to build their careers. 

Adaptable and Nimble - Our size and flexibility is an advantage. We are big enough to support our client’s various needs, and adaptable and nimble enough to respond quickly to changing conditions or requirements. A non-bureaucratic, but well controlled environment fosters initiative as well as employee satisfaction. 

Marex is fully committed to the elimination of unlawful or unfair discrimination and values the differences that a diverse workforce brings to the company. 

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