Events & Conference Manager

Every day, Global Payments makes it possible for millions of people to move money between buyers and sellers using our payments solutions for credit, debit, prepaid and merchant services.  Our worldwide team helps over 3 million companies, more than 1,300 financial institutions and over 600 million cardholders grow with confidence and achieve amazing results.  We are driven by our passion for success and we are proud to deliver best-in-class payment technology and software solutions.  Join our dynamic team and make your mark on the payments technology landscape of tomorrow. 

Job Summary

Plans, organizes and manages the logistics for industry and corporate events (e.g. sales kick offs, user conferences, advisory boards, trade shows, etc.) for internal and/or external clients to increase product and brand awareness. Drives exhibit / meeting space and display setup based on event strategy and business needs. Coordinates advanced and on-site registration, and post-event follow-up and evaluations. Researches available venues, recommends event sites and negotiates with the venue. Manages services with all vendors related to the event including catering, AV and event support. Prepares budgets and forecasts, and compiles summaries of total event costs, audience profiles, and attendees' comments.

Job Responsibilities: 

• Lead the planning and execution of user conferences and sales kick off events

• Identify and assist with negotiations for space contracts and books event space based on event needs

• Manage all aspects of trade show logistics and execution; including booking trade shows, choosing exhibit placement and managing all vendors associated booth install and teardown

• Mange event budget including recording of costs and manage of vendor payments

• Provide exceptional oral and written communication to ensure seamless coordination across all stakeholders

• Collaborate with Partner, Solutions and Revenue marketing teams to maximize the impact and value of events

• Lead meetings, both within marketing and the business, to collaborate on event needs and prepare overview presentations for executive leadership

• Prepare name tags, materials, notebooks, packages, gift bags, registration lists, seating cards, etc.

• Open and close out all events as required

• Coordinate appointments and scheduling of events on the calendar

• Help document activities prior to and during the event for internal and external clients

• Maintain event calendars for internal and external audiences 

• Order and maintain inventory of branded giveaways and literature

• Conduct research, makes site visits and/or finds resources to deliver on the event goals

• Order audiovisual equipment, power, signage, F&B, etc. 

• Research, recommend and book external speakers

• Own Cvent registration flow and build

• Serve as liaison with vendors and event-related matters

• Flexible to work hybrid out of our offices based in OKC, Arizona, Kansas or Atlanta.

Skills

• Detail-oriented, highly organized, deadline-focused and have the ability to communicate in a clear and professional manner

• Excellent interpersonal skills both in person and virtually, with high professionalism

• Ability to accomplish projects with little supervision

• Fantastic customer service ethic and high expectations for quality

• Working knowledge of office suite including Powerpoint, Excel and Work and/or Google Suite

• Technical aptitude with working knowledge of of event software for in person and virtual events

Minimum Qualifications / Education

• Bachelor’s Degree, combination of relevant training and/or experience in lieu of degree

• Minimum of 8 years of relevant experience in event planning

• Certified Meeting Professional (CMP) designation preferred, but not required

• Execution of 500+ person event(s) previously preferred 

• Working knowledge of office suite including Powerpoint, Excel and Work and/or Google Suite

• Technical aptitude with working knowledge of of event software for in person and virtual events

• Knowledge of Wrike or like project management software preferred

• Knowledge of Cvent or like event registration software preferred 

• Travel will be required, up to 25% annually

Soft Skills / Competencies

• Create and revise room / booth layouts for each event

• Propose new ideas to improve the event planning and implementation process

• Assist with managing on-site production and clean up for events as necessary

Global Payments offers a comprehensive benefits package to all of our team members, including medical, dental and vision care, EAP programs, paid time off, recognition programs, retirement and investment options, charitable gift matching programs, and worldwide days of service. To learn more, review our Benefits page at: https://jobs.globalpayments.com/en/why-global-payments/benefits/

At this time, we are unable to offer visa sponsorship for this position. Candidates must be legally authorized to work for any employer in the United States on a full-time basis without the need for current or future immigration sponsorship.

The position listed in this requisition is ineligible for the referral bonus award program.

 #LI-Hybrid

Global Payments Inc. is an equal opportunity employer. Global Payments provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex (including pregnancy), national origin, ancestry, age, marital status, sexual orientation, gender identity or expression, disability, veteran status, genetic information or any other basis protected by law. If you wish to request reasonable accommodations related to applying for employment or provide feedback about the accessibility of this website, please contact [email protected].