Events and Administration Coordinator (06 Months and Third-party Contract)

WHY JOIN RMIT VIETNAM?

At RMIT Vietnam, international exposure meets real-world impact through strong industry and government collaboration. Working at RMIT means building a meaningful career while creating impact in a high-performing environment.

Further insight into our mission, impact and global connections is available in the RMIT Vietnam Profile.

WHAT WE OFFER

• Competitive remuneration VND package for Vietnamese candidates.

• Contract duration: 6 months

• Annual leave: 1 day per working month

• Free use of onsite sports and fitness facilities

• Library on campus and online - access to the RMIT Australia online library

• Access to state-of-the-art facilities and resources

• A vibrant and diverse campus life and more!

POSITION SUMMARY

The Event and Administration Coordinator plays a pivotal role in supporting The Business School’s strategic engagement, communications, and operational activities. This position is responsible for the end-to-end coordination of a diverse portfolio of events, including academic conferences, industry engagement initiatives, alumni and student activities, staff events, and flagship school-wide programs. The role requires a highly organised and detail-oriented professional who can manage complex event logistics, provide high-quality administrative support, and coordinate effectively with internal and external stakeholders. Working closely with academic and professional staff, the coordinator helps ensure the successful delivery of events and initiatives that enhance The Business School’s reputation, strengthen stakeholder relationships, and support its strategic objectives.

Key Accountabilities Summary

Event Planning and Coordination

• Support the planning and delivery of The Business School’s events and engagement activities, including conferences, industry events, student and alumni activities, and staff events.
• Coordinate event logistics such as venue setup, catering, audiovisual requirements, registration, transportation, and onsite support.
• Prepare event materials, including run sheets, briefing documents, invitations, programs, and promotional content.
• Liaise with internal stakeholders and external suppliers to ensure event requirements are met and activities run smoothly.
• Assist with event administration, including budget tracking, procurement, participant communications, and post-event reporting.
• Provide general event support and undertake other duties as required to contribute to the successful delivery of The Business School’s activities.

Administrative Tasks

• Manage the inventory and distribution of event materials, merchandise, and office supplies as required.

• Support procurement and payment processes, including obtaining quotations, preparing documentation, raising purchase requests, and following up on payments in accordance with university procedures.

• Maintain accurate records of event and operational expenses and assist with budget tracking and reporting.

• Assist in the preparation of reports, presentations, communications, and other materials as required.

• Coordinate with internal stakeholders and external suppliers to support the delivery of events, projects, and operational activities.

• Undertake other administrative and operational duties as required to support the effective functioning of The Business School’s Events and Communication Team.

• Other duties commensurate with the scope of the role.

Key Selection Criteria

• Bachelor degree and/or Master's degree in business/marketing

• Minimum 1 year of experience in event management, marketing or advertising, especially in education

• Demonstrated experience in coordinating & implementing events

• Demonstrated high level of organisation & arrangements

• Proficiency in Adobe Illustrator, Canva, or similar design software, photography, videography, and video editing skills is a plus.

• Ability to support the creation of visual and digital content for events and communications activities.

• Ability in dealing with different stakeholders in managing expectations, resources and achieving agreed outcomes

• Demonstrated high-level written communication skills in both Vietnamese and English

• Ability to work independently and also participate as a productive team member

• Ability to display appropriate behaviours in line with the position, as per the RMIT Values

• Ability to display appropriate behaviours in line with the position, RMIT Values and RMIT Leadership Model.

HOW TO APPLY

To be considered for this role, it is mandatory to submit both a resume and a cover letter. Please click on the 'Apply' link provided in this Job Ads to initiate the application process.

Please note that we will be running a rolling recruitment process, so please apply as soon as possible.

Compliance Requirements

All academic appointments at RMIT Vietnam must meet University and local regulatory requirements, including English proficiency, background checks, and (for international candidates) eligibility for a work permit.

English is the language of teaching and communication at RMIT Vietnam. For this role, the minimum requirement is IELTS (General) with a score of at least 5.5 (or equivalent, as outlined in the Recruitment, Selection and Onboarding Guidelines).

Further guidance will be provided during the recruitment process.

RMIT UNIVERSITY COMMITMENT

RMIT is committed to the rights of students and staff to be safe, respected, valued, and treated as an equal in their place of study and work. All staff are expected to share this commitment and contribute to a safer community. While carrying out their role, staff are in a position of trust with students. Staff have a duty of care to report wellbeing concerns about students through the designated channels and uphold the code of conduct. RMIT Vietnam expects all staff members to comply with its Code of Conduct, policies and procedures, which relate to legal and regulatory requirements and our ways of working.

IMPORTANT NOTICE:

• Please ensure that your application is submitted through our Workday system on the RMIT Careers page. We do not accept applications through other means.

• RMIT Vietnam will never request any fees or payments during the application process. Be vigilant about scams asking for payment to apply.

• For any questions or support, feel free to reach out to our Talent Acquisition team at [email protected]

#RMITVietnam

RMIT University Vietnam (RMIT Vietnam) is a campus of RMIT University. RMIT Vietnam is creating an innovative research, teaching and learning culture. We are committed to providing internationally recognised high-quality education and professional training for our students, clients and members of the community.  As an internationally recognised Australian university based in Asia, RMIT Vietnam is assisting in the development of human resources capability in Vietnam and the region.

https://www.rmit.edu.vn/about-us