Description
Title - Events Administrative Assistant
Department - Advancement
Location - Hybrid: Avon & Camp Offices & Remote Work
Reports To - Events Manager
Status - Part-Time, Seasonal
Classification - Non-exempt
Schedule - Weekdays, Weekends, Evenings, Holidays
Hours - Up to 20 / week
POSITION SUMMARY
The Events Administrative Assistant furthers the Mission of Roundup River Ranch by providing extensive administrative support to the Development Team for the development function, general fundraising activities, and signature events (The Bullseye Roundup & A Grateful Harvest). This is a seasonal/temporary (July & August) part-time position to support with the high demand event and fundraising season.
ESSENTIAL JOB FUNCTIONS
General Administration:
- Supports general administrative needs associated with development, events, and fundraising activities
- Assist with event and development tracking spreadsheets
- Assist development team with meeting preparation and follow-up, as needed
- Assist with donor acknowledgement letter mailing
- Helps with handwritten thank you notes to our online auction supporters
- Assist Development Team with daily operations and errands
Events:
- Help support fulfillment of donor silent auction packages including picking up of items prior to the events and delivering items after the event
- Supports preparation of event materials and donor gifts
- Support preparation and execution of The Bullseye Roundup and A Grateful Harvest events
- Other duties as assigned
Requirements
JOB COMPETENCIES
- Excellent verbal & written communication skills
- Quickly masters and adapts to new software and systems
- Intermediate to advanced level MS Office Suite skills essential
- Ability to work independently, prioritize, adhere to deadlines, and follow through on completion of tasks.
- Proven organization and administrative abilities, with meticulous attention to detail.
- Maintains strict confidentiality in all matters at all times
- Demonstrates the Guideposts in all aspects of work
MINIMUM QUALIFICATIONS
- At least 1 year work experience in administrative role
- Computer proficiency and practical experience in word processing, database and internet navigation
PHYSICAL REQUIREMENTS
Office Based / Indoors - 75% +
Desk / Computer work - 75%+
Sitting - 75%+
Outdoors - less than 25%
Standing - less than 25%
Walking / Moving - less than 25%
Lifting / carrying - Up to 20lbs
Driving - Occasional
DISCLAIMER
The scope of the job and responsibilities outlined in this document are not exhaustive and may change based upon the needs of the business. This job description is not intended to contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. This is a general outline of duties, responsibilities, and activities, which may change at any time with or without notice and at the sole discretion of Roundup River Ranch .
RRR1M: At Roundup River Ranch, we believe in fostering a mission-centered culture. To demonstrate that we are all supporting the incredible, and purposeful mission of Roundup River Ranch, every employee participates in organization-wide efforts. Included in all position job description responsibilities is the agreement of “other duties as assigned”; we agree to partner in being our mission’s greatest contributors by completing tasks or assignments that may fall outside the typical job description. Examples of this include but are not limited to community ambassadorship, camp program and donor cultivation event engagement and support, supporting annual opening and closing of our campsite, supporting present operational needs, and/or being a positive role model for stakeholders by exemplifying care and investment in organizational outcomes and successes. Not only is this engagement supportive of achieving and contributing to organizational goals, it provides an essential opportunity for meaningful, personal connection with our Mission and helps define what it means to be “All In” as a Roundup River Ranch employee.
ACKNOWLEDEGMENT
This job description indicates the minimum qualifications and level of knowledge, skills, and/or abilities deemed necessary to perform the job competently. Completing and signing this acknowledgement indicates your understanding of the requirements, essential functions, and expectations set forth in the job description provided for the position.
Skills Required
- At least 1 year of experience in an administrative role
- Excellent verbal and written communication skills
- Intermediate to advanced Microsoft Office Suite skills
- Computer proficiency and practical experience with word processing, databases, and internet navigation
- Ability to work independently, prioritize tasks, meet deadlines, and follow through
- Strong organization and administrative abilities with meticulous attention to detail
- Ability to maintain strict confidentiality
- Ability to quickly learn and adapt to new software and systems
- Ability to lift and carry up to 20 pounds
- Availability for weekdays, weekends, evenings, and holidays
What We Do
Roundup River Ranch operates a specialized campsite in the Colorado Rockies, where dedicated professionals work to make a difference in the lives of campers with life-altering medical diagnoses. The organization focuses on providing an impactful summer experience through peer leadership, program development, and group dynamics for individuals with significant medical needs.
