Administrative & Events Coordinator

Location: Hybrid Tampa, FL, 2-3x/wk in-office (South Tampa/Hyde Park), Possible errands/travel around Tampa Bay and for events

Type: Part-Time or Full-Time Availability

Compensation: $20-$30/hr

Who We Are…

Let us introduce ourselves.

livingHR is the remote-first, professional services “work agency” created to make work better. We have served over 400+ organizations to provide human-centric, future-of-work ready, HR-managed services, professional services, and products to augment HR and People functions around the world.

livingHR believes in taking exceptional care of our team so they can take exceptional care of our clients, partners, and communities. We are adaptable, entrepreneurial, and always looking to iterate and make improvements, which can come with a lot of change (for the better). If you are looking for a role where no day is ever the same, and you prescribe to the idea that variety is the spice of life, then you will likely enjoy our way of working. The people who find the most success here are those who are willing to be a part of a team, where no task is too big or too small, and feedback is welcomed.

To learn more about our Culture Code, Cares Campaign, and our WeBelong work in Diversity, Equity, and Inclusion visit our website: https://livinghr.com/.

A Culture of Impact and Humanity: We care about the impact we make and the humanity we extend to each other, our clients, and our broader community. Learn more about the culture here: https://livinghr.com/culture.

Role Responsibilities & Expectations

• Events & Community Support

  • Provide coordination and execution support for internal and external events, including company meetings, virtual webinars/workshops, client workshops, and community events

  • Support events across Fe league (an affiliated women’s organization) and livingHR, including:

  • Vendor communication and coordination

  • Executing event Run of Shows

  • Onsite event support before, during, and after events

  • Assist with event logistics, materials preparation, and on-site needs

  • Occasional travel to support livingHR and Fe league events, as needed

• Office & Administrative Support

  • Provide administrative support and research support to Executive Team, including calendaring, project management, research assignments, etc.

  • Support office operations at the Tampa office, including office supply management, mail and banking responsibilities.

  • Conduct errands as needed to support business operations and team needs

  • Prepare meeting materials, agendas, and take detailed meeting notes to ensure smooth execution

  • Provide general administrative support to Fe league including coordination, membership communications and follow-up tasks

• Personal Assistant Support

  • Provide personal assistant support to local C-level team, including running personal errands, appointment coordination, and other day-to-day tasks as requested

  • Assist with personal scheduling, household-related coordination, and vendor or service provider communication on behalf of the CEO

• Gifting & Special Projects

  • Manage employee and client gifting programs, including sourcing, coordination, and delivery

  • Support special projects and initiatives that contribute to team engagement and community building

Role Requirements

• Ability to work a minimum of 20 hours per week

• Ability to work in office 2-3x per week at the livingHR Tampa office (Hyde Park/South Tampa) and 2x per week at family home (Lutz)

• Digitally fluent, AI embracer, and expert at Microsoft 365/Outlook

• Strong organizational skills and attention to detail

• Comfortable managing multiple tasks and priorities simultaneously

• Takes a proactive, anticipatory approach to supporting events, office operations, and executive team’s needs.

• Excellent verbal + written communication skills with internal stakeholders and external vendors

• Willingness to support events during evenings or occasional travel, as needed

• Prior experience in event coordination, office support, or administrative roles required

• Prior experience in personal assistant, household management, or caregiving/elder care support strongly preferred

• Demonstrated ability to handle sensitive personal and family matters with the utmost discretion, empathy, and professionalism

• Compassionate, patient, and dependable disposition, particularly in caregiving contexts

• CPR/First Aid certification a plus, or willingness to obtain

What You Can Expect

While we wish we could personally respond to every candidate, we will only reach out to candidates that meet or exceed the requirements and align with where livingHR has hub offices (https://livinghr.com/locations).

Resources + staying connected

We have also built a career transition portal to help everyone in their search for their next role. Check it out: https://livinghr.com/career-transition-portal

Follow us on social: https://www.linkedin.com/company/livinghr/ | https://www.instagram.com/livinghrinc | https://www.facebook.com/livinghrinc/

Check out our Careers page for additional opportunities: https://livinghr.com/careers

If you need assistance or any accommodations with this application, we’re here and so happy to help. Contact us at [email protected].