Job Description:
We are seeking an experienced, detail-oriented, and customer-focused Escrow Assistant to support our Escrow Officers and team throughout residential refinance and sale transactions. The ideal candidate will have two or more years of relevant escrow experience and thrive in a fast-paced environment where accuracy, organization, and exceptional service are essential.
The Escrow Assistant plays a key role in ensuring transactions move efficiently by providing administrative, processing, and communication support while maintaining professionalism and attention to detail throughout the closing process.
Essential Responsibilities
Open new escrow orders and maintain accurate transaction files.
Receive and process escrow funds and distribute receipts to appropriate parties.
Support refinance and sale transactions by:
Clearing liens
Ordering payoff demands
Distributing commitments/preliminary reports
Ordering surveys when applicable
Upload and organize documents within the electronic filing system.
Prepare funding packages, provide lender conditions, and process lender funds.
Communicate with principals, agents, lenders, and other parties regarding transaction updates and required information.
Coordinate tasks with Central Processing Unit, Title, and internal team members.
Thoroughly document all conversations, actions, and updates within transaction files.
Stay current on company policies, industry regulations, procedures, and emerging technologies.
Support special projects and team initiatives as assigned.
Provide backup support to reception and other administrative functions as needed.
Maintain confidentiality and deliver exceptional customer service at all times.
Qualifications & Skills
Minimum of 2+ years of relevant escrow experience required.
Strong organizational skills with exceptional attention to detail.
Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
Basic understanding of accounting principles, including debits and credits.
Proficiency in Microsoft Office Suite and Outlook.
Excellent written and verbal communication skills.
Ability to work independently, exercise sound judgment, and take initiative.
Professional, dependable, and adaptable with a positive attitude.
Strong interpersonal skills with the ability to collaborate effectively across teams and with clients.
Willingness to continue learning industry procedures, systems, and technology.
Professional Expectations
Maintain dependable and punctual attendance.
Ability to work scheduled hours Monday through Friday, with overtime as needed.
Demonstrate professionalism, flexibility, and responsiveness in all interactions.
Accept supervision, direction, and constructive feedback positively.
Represent the company with professionalism in person, by phone, video conference, and email.
Foster collaborative working relationships with peers, leadership, clients, and vendors.
Preferred Attributes
Customer-service oriented with a proactive mindset.
Strong listening and communication skills, including awareness of nonverbal communication.
Ability to remain composed and productive under tight deadlines.
Commitment to accuracy, efficiency, and teamwork.
#LI-MO1
The estimated pay range stated represents the typical pay range for this position or similarly employed employees or employees performing substantially similar work. Factors which may be used to determine the actual pay rate may include, but are not limited to, education, training or experience; seniority; merit and work performance; quantity or quality of production; regional differences in compensation; differences in local minimum wages, or ability and effort.
Position's Pay Range:
$33.00 - $35.00 per hour.Benefits may include:
Comprehensive medical, prescriptions, dental and vision plans
401(k) plan with a discretionary company match
Shareholder Purchase and Reinvestment Plan
Basic life and accidental death and dismemberment insurance premium paid by the company
Voluntary supplemental life insurance for employees, spouses and dependent children
Fertility and Family Building Benefits
Paid Disability benefits
Paid time off programs
11 Company paid holidays per year
Flexible spending account
Health savings account (available to High Deductible Health Plan participants only)
Employee Assistance Program
Educational Assistance Program
Voluntary benefits, such as Critical Illness, Hospital Indemnity, Pet Insurance and Accident Insurance
Title insurance policies and certain escrow services for the employee’s primary personal residence at no charge
Transportation benefit plan for mass transit, parking and vanpool, in several markets
Note: If you currently are employed by Old Republic Title (or one of its wholly owned affiliated companies) please get in touch with your human resources representative regarding the application process.
For California applicants, please click the following link to view our CCPA Applicant NoticeOld Republic Title is an Equal Opportunity Employer
Skills Required
- Minimum of 2+ years of relevant escrow experience
- Strong organizational skills with exceptional attention to detail
- Basic understanding of accounting principles
- Proficiency in Microsoft Office Suite and Outlook
- Excellent written and verbal communication skills
What We Do
Old Republic Title is one of the largest title insurance groups* in the United States. We operate through a national network of Company-owned offices, affiliates, authorized agents and approved attorneys, which allows us to service our customers in both large and small markets across the country. *Members of the Group are: Old Republic National Title Insurance Company and American Guaranty Title Insurance Company. OUR MISSION Our Mission is to provide quality insurance security and related services to businesses, individuals and public institutions, and be a dependable long-term steward of the trust that policyholders and other important stakeholders place in us.
