Engineering Project Coordinator
Your Manager: Engineering Manager - Projects
Team: Global Engineering
Location: Kilmalid, Dumbarton
Contract Type: Fixed Term Contract – 6 months
Pernod Ricard is a worldwide leader in the spirits and champagne industry, blending traditional craftsmanship, state-of-the-art brand development, and global distribution technologies. Our prestigious portfolio of premium to luxury brands includes Absolut vodka, Ricard pastis, Ballantine’s, Chivas Regal, Royal Salute, and The Glenlivet Scotch whiskies, Jameson Irish whiskey, Martell cognac, Havana Club rum, Beefeater gin, Malibu liqueur, and Mumm and Perrier-Jouët champagnes. Our mission is to ensure the long-term growth of our brands with full respect for people and the environment, while empowering our employees around the world to be ambassadors of our purposeful, inclusive, and responsible culture of authentic conviviality
Chivas Brothers is the Pernod Ricard business dedicated entirely to Scotch whisky and is part of the Gold Brand Unit, our global division for Aged Spirits & Champagne, which brings together the prestigious portfolios of Irish Distillers, Martell Mumm Perrier-Jouët and North American Distillers, alongside Chivas Brothers. Our award-winning portfolio features some of the world’s most revered single malt and blended Scotch whisky brands, including Chivas, Ballantine’s, Royal Salute, The Glenlivet and Aberlour, which are exported from Scotland to over 100 countries worldwide. As the world’s No.2 Scotch whisky producer with a 1,600-strong team across 26 sites, we are committed to upholding the heritage and pursuing the progress of Scotch and ensuring its sustainable future, as well as opening it up to new audiences across the globe.
About the role
We are hiring an Engineering Project Coordinator to provide an effective and confidential financial control, support and administration service within the Bottling & Blending Engineering Department.
Assisting the Regional Head of Engineering, the Engineering Managers and teams in dealing with all Bottling & Blending Capital Projects in relation to plant & equipment, buildings, services, etc, within the remit of the Regional Head of Engineering.
What you will do
Financial Control
- Compile, update and report on the Manufacturing Department Capital Expenditure (CAPEX) on a monthly, quarterly and yearly basis, advising and supporting the Regional Head of Engineering on progression against, and conformance to the annual budget.
- Assist Engineering Managers with compilation of long-term budget planning, phasing and tracking mechanisms.
- Process all submitted in budget Manufacturing and supplementary Authorisation for Expenditures (AFEs), and upload through Finance / Fixed Assets.
- Assist with investigation and process all asset disposal documentation.
- Proactively advise the Engineering Managers of out of budget AFEs for consideration and allocation, with revisions to all CAPEX tracking and reporting documentation
- Drive correct documentation completion by reviewing all AFE partial and full completions, through Project Engineers prior to submittal to Regional Head of Engineering for approval.
- Undertake the role of Key User for all company financial systems, supporting and advising all Managers and Engineers within the Engineering Department as required.
- Create reports from systems to support the departmental objectives.
- Track and collate annually, all relevant expenditure with Pernod Ricard group preferred suppliers eligible for rebate.
- Advise the Project Engineers in arranging journal entries as and when required.
- Drive the reconciliation of receipts and invoices at year end to support the Finance year end process and meet agreed budget targets.
Project Support
- Fulfil the role of travel coordinator / booker for the Engineering department managers and teams. Maintain all personal details for travellers with full confidentiality in support of this.
- Process all new supplier requests applicable to the Engineering Department via procurement system.
- Assist with the completion of all IT request requirements within the Manufacturing Projects DepartmentUndertake the role of Key User for all company travel processes, including expenses, in support of Project Managers and Engineers
- Compile, update and train out Job Aids for all aspects under Key User roles, for relevant systems, to standardise and improve efficiencies within the Manufacturing Engineering Department
- Approver of purchase orders for Engineering Projects within agreed limits
Departmental Support
- Proactively drive the update of any relevant procedures/ approval routes for the department
- Control the filing and registers for all Manufacturing Project documentation.
- In support of the Manufacturing Engineering Manager, administrate holidays and time off in lieu including updating and driving approval on the system.
- Compile and issue meeting minutes as required in support of the Manufacturing Engineering Projects Department
Your skills and background
- Must possess / demonstrate excellent communication skills within the Company and with external organisations, contractors, suppliers, etc. especially when dealing with people at all levels of any organisation.
- Able to create a strong personal impact and to confidently manage the high-profile aspects of the role including the confidential aspects of company information.
- High level of competency in administration skills coupled with the appropriate expertise in a variety of proprietary and business software packages.
- Responsive and ability to cope with necessary changes in priorities.
- Well-developed skills in organising, self-motivation and planning work activities.
- Able to drive, in support of role if required to attend other sites or suppliers on company business.
- High level of competence with figures and calculations
- Able to cope with a varied workload from plant & equipment, buildings, services, etc, in an organised professional and diplomatic manner.
- Ability to co-ordinate deadline compliance of all projects team members to meet the agreed objectives.
- Able to foster good relations with other areas of company while maintaining full confidentiality and integrity of the company.
Why join us?
Collective Spirit
You will be part of a connected, international community shaped by iconic brands, a performance mindset, and a proud legacy, where collaboration, fun and ambition coexist.
Craft your path
We empower you to own your career, innovate boldly and grow alongside our business, surrounded by leaders who value curiosity, energy, and impact.
Cultivate the future
You’ll help shape a business with a soul — one that cherishes the land, respects communities, and brings good times from a good place, responsibly and sustainably.
People are at the heart of everything we do at Pernod Ricard and are the foundation of our collective spirit as ‘Créateurs de Convivialité’. We promote inclusion throughout our business and supply chain. In our teams, we proactively foster a diverse work force and an inclusive culture, an environment where we can truly be ourselves.
We will assess your application for this role based on your skills, experiences, and achievements, not your gender, age, ethnic or educational background or any other such factors. Our recruiting team are more than happy to provide reasonable adjustments during our application and interview process, in order for you to participate fully in our recruitment experience.
Our mix of benefits
- Competitive salary, along with performance related bonus
- Defined Contribution Pension
- Private medical insurance, including income protection.
- Comprehensive Employee Assistance Programme
- 25 days’ annual holiday (increasing with length of service up to 27) plus public holidays
- Pernod Ricard share incentive plan and share ownership plan
- Life Assurance
- An allowance each year to spend on our brands.
- Our reward & recognition scheme
- Employee discounts from a range of high street retailers
- Regular events in our very own office bar
Learn more about working with Pernod Ricard https://www.pernod-ricard.com/en
Learn more about Chivas Brothers https://www.chivasbrothers.com/
Closing Date for Applications:
20th May 2026
Job Posting End Date:
2026-05-21Target Hire Date:
2026-05-25Target End Date:
Skills Required
- Excellent communication skills
- High level of competency in administration skills
- Proficiency in proprietary and business software packages
- Ability to manage confidential information
- Competent with figures and calculations
Pernod Ricard Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Pernod Ricard and has not been reviewed or approved by Pernod Ricard.
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Healthcare Strength — Pay and benefits are described as strong overall, supported by comprehensive medical, dental, and vision coverage alongside life and disability insurance. Wellbeing support is reinforced through mental-health resources and broader wellness programming.
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Retirement Support — Retirement benefits are positioned as a standout part of the package, including a 401(k) with a match and an additional profit-sharing contribution for eligible employees. A legacy defined-benefit pension is also referenced for certain earlier hires, adding depth to long-term financial support.
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Parental & Family Support — Family-related benefits are unusually broad, including paid parental leave, paid caregiver leave, backup child/elder care resources, and adoption/surrogacy reimbursement. Additional supports such as Milk Stork and fertility/ART coverage further strengthen family-building coverage.
Pernod Ricard Insights
What We Do
Pernod Ricard is a convivial, responsible and successful global wine and spirits group and the #1 premium spirits organisation in the world. The Group represents 240 premium brands available in more than 160 countries. We are 18,500 exceptionally talented people worldwide with our own salesforce in 73 countries. Our portfolio is one of the most comprehensive in the market with every major category of wine and spirits, providing Pernod Ricard with a unique competitive advantage. To keep growing our business, transforming our industry and making a positive impact on the world, we believe in the power of human connection. Creating ‘convivialité’ is our business and our raison d’être. As ‘créateurs de convivialité’, our purpose is to turn every social interaction into a genuine, friendly and responsible experience of sharing. We believe there can be no convivialité with excess and strive to be sustainable and responsible at every step, from grain to glass.
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