This role will play a crucial part in ensuring the smooth daily operations of our Energy Department, providing vital administrative support and managing essential documentation. This position reports directly to the VP of Energy and works closely with the Assistant Manager and the IAS team of Energy drivers.
Key Responsibilities:
- Financial & Billing Support: Manage and code Cardtrol cards, assist with monthly payment plans, handle billing for service tickets, LP, and refined products, and reconcile LIHEAP payments and records.
- Documentation & Compliance: Create and file tank leases, file leak tests, work with PMMIC insurance for Cardtrol compliance, input and file contracts, organize yearly propane contracts, and manage yearly right-to-know propane letters.
- Data Management: Manage LP monitors in the Neevo website, maintain a monthly inventory spreadsheet, and add/edit information in Tank Master.
- Reporting & Analytics: Generate essential reports for drivers, including Degree Day listings, Contract Balances, and Account Balances.
- Administrative & Operational Support: Pull and bill Cardtrols, keep driver files up to date for efficient tracking, answer phones to relay calls, messages, and orders, match the bills of lading with invoices for commercial transport, and perform other duties as directed.
- Other clerical support as needed for the department.
Knowledge, Skills & Abilities
- An associate's degree in general studies and/or an associate's degree in accounting
- Proficiency in Microsoft Office programs, including Word and Excel.
- Outstanding verbal and written communication skills with the ability to articulate complex information clearly and concisely to diverse audiences, including senior leadership, internal teams, and external stakeholders.
Physical Requirements/Environmental Adaptability:
- Requires static strength to lift, push, pull, or, on occasion, carry objects with a minimum weight of 50 pounds. Also, flexibility to bend, stretch, twist, or reach with your body, arms, and/or legs. Some tasks involve repetitive motion.
- Agricultural Environment – Possible exposure to seasonal weather, outdoor conditions, and agricultural products.
Skills Required
- Associate's degree in general studies and/or accounting
- Proficiency in Microsoft Office, including Word and Excel
- Outstanding verbal and written communication skills
- Ability to lift, push, pull, or carry objects up to 50 pounds and perform repetitive motions
- Ability to work in agricultural/outdoor environments and adapt to seasonal weather
What We Do
Innovative Ag Services Co. is a full service farm cooperative offering a complete line of supplies and services to meet all of your farm needs. We provide value-added products and services to over 5,000 members in the grain, agronomy, feed, energy and building supply markets. To better serve you, our 33 locations are conveniently located throughout northeast and central Iowa and southwest Wisconsin. Innovative Ag Services was incorporated in 2005 to ensure that our customers had access to the best products and services available. Since our founding, we have grown in size and territory through multiple mergers and acquisitions and have achieved over $1 billion in annual sales. Our more than 325 dedicated employees play an important role in this growth and success.
