SUMMARY
The Senior Energy Accounting Specialist is responsible for performing advanced energy accounting functions, with a primary focus on regulatory reporting, complex billing processes, and ensuring the accuracy and integrity of financial records. This role serves as a key resource for fuel tax reporting, direct and AFD load billing, and system-based reconciliations, while also supporting standard accounting and customer service functions. The Senior Energy Accounting Specialist ensures compliance with applicable regulations, maintains strong internal controls, and supports overall efficiency within the Energy Department.
ESSENTIAL DUTIES AND RESPONSIBILITIES
(Includes the following and other duties may be assigned.)
Responsible for:
- Daily tasks including:
- Preparing and posting bulk fuel and propane delivery tickets.
- Apply sales tax and prepay contracts to transactions
- Assisting customers with: fuel cards, fuel & propane orders, contracting, billing & general questions, preparing customer requested reports and other customer-related tasks.
- Dispatch orders via text, email, phone or entry into Energy Force.
- Billing tank rentals.
- Budget billing/level pay.
- Pulling Cardtrol fuel transactions into our accounting software
- Invoicing bulk oil totes and fuel tank leases, maintaining appropriate spreadsheet and reconciling with the general ledger.
- Invoicing direct fuel and AFD loads.
- Assist with CLT Division accounting functions which include pulling orders, organizing tickets, entering information into Lubesource for CHS as well as inventory tasks.
- Posting stock additions for fuel and oil purchases.
- C-Store and cardtrol credit card reconciliation.
- Keeping UST Reports up to date daily.
- Month end and annual energy reporting including Husker Oil and all necessary fuel tax returns.
- Assisting customers in person and on the phone including taking fuel orders and dispatching to fuel truck drivers by email/text.
- Implementation and maintenance of Energy software programs.
- Assisting with preparing, entering, and tying-out all energy prepay contracts.
- Prepare past-due letters and make appropriate phone calls to past-due customers.
- Helping with mailing of monthly account receivable statements.
- Emailing Fire Marshall Monthly Propane Safety Checks.
- Operating Microsoft Word, Excel and Outlook for reports and correspondence.
- Daily housekeeping of work area.
- Following sound business principles in the supervision and coordination of the activities of the cooperative.
- Reporting to manager any cost saving opportunities.
- Securing facilities and equipment when closing.
- Promoting and adhering to the company Core Values of honesty, integrity & teamwork.
- Adherence to safety policies.
- Adherence to cooperative credit policy.
- Works with other cooperative staff at other locations to ensure cooperative goals are met.
- Presenting a clean and professional appearance.
- Promptly and regularly report to work and work overtime hours as needed.
- Employee is required to perform all other duties as directed.
SUPERVISORY RESPONSIBILITIES
This position has no supervisory responsibilities.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications, demands and environments described below are representative of those an employee encounters while performing the essential functions of this job. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Must have a high school diploma. Office experience with computer skills is beneficial. Must be able to operate a 10-key calculator and computer.
LANGUAGE SKILLS
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively with customers or employees of the cooperative.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, volume, and weights.
CERTIFICATES, LICENSES, AND REGISTRATIONS
This position does not require certificates, licenses and/or registration.
REASONING ABILITY
The ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Able to deal with problems with several concrete variables in standard situations. Must be able to think quickly and perform a mental assessment of workplace hazards, take appropriate precautions, and choose appropriate PPE as dictated by need, regulation and labeling.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to use hands to finger, read, talk and/or hear. The employee is regularly required to sit. The employee is frequently required to stand; walk; handle, or feel; reach with hands and arms; and occasionally required to climb or balance and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Employee must understand and implement all related safety policies, procedures and programs for prevention and protection while performing job duties in various work environments. The noise level in the work environment is usually moderate.
Skills Required
- High school diploma
- Ability to operate a 10-key calculator and computer
- Ability to read and interpret safety rules, operating instructions, maintenance instructions, and procedure manuals
- Ability to write routine reports and correspondence
- Ability to communicate effectively with customers and cooperative employees
- Ability to perform basic mathematical calculations involving whole numbers, fractions, decimals, discounts, interest, percentages, and weights
- Ability to apply common-sense reasoning and address problems involving several concrete variables
- Ability to assess workplace hazards and use appropriate precautions and PPE
- Office experience with computer skills
What We Do
Ag Partners Cooperative is a patron-owned, full-service agricultural cooperative serving more than 20 communities across northeast Kansas, southeast Nebraska, and northwest Missouri. It provides agronomy and crop inputs, grain storage and marketing, premium diesel, lubricants and propane, crop-risk management, crop insurance, and livestock and companion-animal feed. The cooperative's mission is to help patrons achieve value and growth while supporting local communities and the future of agriculture.
