Employee Relations Executive

We are looking for a proactive and detail-oriented Employee Relations Executive with 4–5 years of hands-on HR experience. The incumbent will be the primary point of contact for the complete employee lifecycle — from offer release and onboarding through day-to-day engagement, grievance handling, compliance, and smooth exit formalities. The role has a particular focus on managing remote and client-site deployed employees across geographies.

1.  Offer & Pre-Onboarding

▸    Draft, review, and release Offer Letters and Appointment Letters in a timely and accurate manner.

▸    Coordinate pre-joining documentation: educational certificates, ID proofs, background verification, and reference checks.

▸    Maintain a pre-onboarding tracker and ensure zero-delay joinee experience.

2.  HRMS & Attendance Management

▸    Perform accurate and timely entries in the HRMS for new joiners, transfers, and exits.

▸    Own attendance management — track leave, regularisation, and shift data; resolve discrepancies promptly.

▸    Generate MIS reports from HRMS for payroll inputs and management review.

3.  Statutory Compliance

▸    Handle PF (Provident Fund) and ESIC registrations, monthly filings, and related employee queries.

▸    Maintain awareness of applicable labour laws and ensure HR practices remain compliant.

▸    Coordinate with consultants/auditors during compliance assessments.

4.  Employee Engagement & Grievance Management

▸    Conduct regular connects with employees (especially remote and client-deployed staff) to build rapport and gauge satisfaction.

▸    Address grievances promptly, maintaining confidentiality and fairness throughout the resolution process.

▸    Implement retention initiatives and escalate high-risk attrition cases proactively.

5.  Exit Formalities

▸    Manage end-to-end exit process: resignation acceptance, notice period tracking, NOC, clearance, and experience letters.

▸    Conduct structured exit interviews; analyse feedback to identify patterns and recommend improvements.

▸    Ensure seamless knowledge transfer and asset recovery.

6.  Insurance & Benefits Administration

▸    Manage group health insurance — enrolments, deletions, claims coordination, and annual renewals.

▸    Administer other employee benefit schemes and keep employees informed of entitlements.

7.  Remote & Client-Site Employee Management

▸    Serve as the single point of contact for employees deployed at client locations or working remotely.

▸    Ensure remote employees feel included, informed, and supported through structured touchpoints.

▸    Liaise with client HR teams where required to address deployment-related issues.

Functional Skills

Behavioural Competencies

✔  Offer & documentation management

✔  HRMS data entry & reporting

✔  Attendance & leave administration

✔  PF / ESIC registration & compliance

✔  Insurance & benefits management

✔  Exit process management

✔  Knowledge of labour law basics

✔  Strong interpersonal & communication skills

✔  Empathy & active listening

✔  Problem-solving & conflict resolution

✔  High attention to detail

✔  Ability to manage multiple priorities

✔  Discretion & confidentiality

✔  Self-driven with remote team connect skills

▸    MBA / PGDM in Human Resources or equivalent post-graduate qualification.

▸    Bachelor's degree in any discipline from a recognised university.

▸    4–5 years of relevant experience in an HR / Employee Relations role.

▸    Prior experience managing remote or client-deployed employees is strongly preferred.

▸    A dynamic, people-first work culture headquartered in Vadodara.

▸    Opportunity to own the complete employee lifecycle end-to-end.

▸    Competitive compensation with statutory and supplementary benefits.

▸    Clear career progression within the HR function.