The Role
Manage office operations, employee onboarding, event coordination, and HR/finance administrative support for the New York office. Act as liaison with global offices, vendors, and leadership to improve processes, track expenses, and maintain a positive employee environment.
Summary Generated by Built In
Founded in 2009, CLO Virtual Fashion is creating a new ecosystem for digital fashion based on its unrivaled technology in 3D clothing simulation algorithms.
CLO Virtual Fashion provides all clothing-related services from concept to design, manufacturing, marketing, fitting, and styling based on 3D clothing simulation algorithms.
Along with costume design software CLO, Marvelous Designer, and Jinny, we are involved in the entire costume journey with platforms specialized in costume content such as CLO-SET and CONNECT to build an efficient and sustainable workflow. Additionally, our solution allows physical and digital garments to be tagged together to function within the CLO system.
CLO Virtual Fashion, which is leading the global digital fashion market, currently has a total of 13 offices in 11 countries around the world, including Asia, North America, Europe, and South America, and is gradually expanding based on numerous customers from around the world.
Position Overview
We are looking for a dynamic individual for the Employee Experience Manager position in our New York office. Employee Experience Manager roles span across our company in realms such as administrative support, accounting & finance, and operations — sharing common goals and key elements.
As a Employee Experience Manager, you’ll help us achieve our mission by representing the company in managing business support for diverse cultures and policies, being a touch point for internal teams and C-level executives, and by serving as a knowledge resource for the entire community. The position will support the company in all HR and business administration functions, as well as office management, and event/project coordination. We are a small team based in New York City, requiring a lot of hats, ideas and passion for all things.
Responsibilities
- Office / Employee Environment
- Keep shared spaces spotless and organized; Manage custodial services and vendor relationships to ensure consistent upkeep.
- Proactively own company assets, inventory, shipping of confidential items, and storage organization.
- Resolve office-related issues (maintaining pantry area, trash overflow, supply shortages, disorganization) promptly and effectively
- Logistics: Shipping/Mailing company confidential items
- POC for Building management office and vendor/guest registrations for visits.
- Leadership Alignments & Process Improvements
- Project Support: Assist other departments with logistics for workshops, vendor meetings, and client visits.
- Coordinate office leadership syncs; track decisions and follow-through.
- Action items from leadership syncs closed on time, with clear documentation.
- Drive process improvements that increase efficiency and team experience.
- Finance & HR Support
- Act as a reliable point of contact between NY and global offices; communicate process updates clearly and on time.
- Support finance (expense tracking, invoices) and HR (policy comms, operation).
- Share proactive updates on office improvements, policy changes, and upcoming initiative
- Review accuracy of finance related documents and track expenditures
- Organize and record all events and ongoing projects
- Employee Engagement & Culture
- Onboarding Support: Coordinate with team leads to prepare welcome kits, desk setups, it setups, and orientation materials for new hires.
- Event Coordination: Organize team-building activities, office celebrations, and cultural events that foster engagement.
- Act as a liaison between our global offices to ensure alignment regional teams and interests
Requirements
- Strong planning and analytical skills with high attention to details
- Ability to exercise discretion with confidential matters 0-2 years professional work experience in a business setting (accounting, finance, operations, HR etc.). Proficiency in MS Office or Any accounting software is a plus.
- Sound judgment in a fast paced, dynamic environment
- Strong verbal and written communication skills
- Willing to travel when needed
Benefits
- Full-time employment
- Medical/Dental/Vision Insurance
- 401k
- Work From Home Allowance
- Commuters Benefit
- Paid-Time Off
- Sick Days
You'll Click With Us If You
- Tend to thrive in dynamic environments and approach challenges with common sense and practicality
- Can keep track of many threads - understanding what must happen in a day, a week, a month - while keeping the mission level in mind
- Possess the empathy and composure to understand and work with all kinds of people
▶Must be legally authorized to work in the United States as we are unable to provide work visas.
▶Please send your resume and self-introduction (Includes the following contents, Must)
Reasons to apply for CLO Virtual Fashion and what you want to do with CLO
- Competencies that you think are necessary for this position and your own competitiveness
- Description of the role, activities, and results of the project you have participated in the past.
▶ CLO ( www.clo3d.com ): A 3D design that revolutionizes the way fashion is communicated by connecting virtuality and reality by designing and producing clothes by virtually embodying the material and physical characteristics of the fabric, fitting them to an avatar, and then realizing them on the runway. software
▶ Marvelous Designer ( www.marvelousdesigner.com ): 3D costume production software that can create, modify, and recycle 3D costume modeling and simulation in games, movies, and animation.
▶ CLO-SET ( www.clo-set.com ): You can store, share, and search digital assets such as 3D clothes, communication required for collaboration with fashion companies, workflow required for actual production, trend analysis, and online marketing. A cloud-based communication platform that can manage data provision, etc. in one place.
▶ CLO-SET CONNECT ( connect.clo-set.com ): A global community of fashion creators who add value to 3D clothing through an open marketplace, portfolio management tools, and networking functions.
CLO Virtual Fashion in-house activity video: https://youtu.be/r6Ob6tAAT9M
CLO Virtual Fashion company introduction video: https://youtu.be/1yXgT_AYNwE
Skills Required
- 0-2 years professional work experience in a business setting (accounting, finance, operations, HR etc.)
- Must be legally authorized to work in the United States (no visa sponsorship available)
- Strong planning and analytical skills with high attention to details
- Ability to exercise discretion with confidential matters
- Sound judgment in a fast paced, dynamic environment
- Strong verbal and written communication skills
- Willing to travel when needed
- Proficiency in MS Office or any accounting software
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The Company
What We Do
CLO Virtual Fashion is committed to innovating the way we communicate fashion through our true-to-life 3D garment simulation technology. Our virtual garment solutions and services connect all teams involved in the digital product lifecycle, enabling more direct collaboration and reduced lead time, whilst maintaining the intricacies of garment design. We envision our garment simulation technology to become not only the tool to create virtual garments, but also the platform to provide valuable data about garments, designs, and trends, by virtualizing every garment on Earth. Our products range from CLO (3D Design Software for apparel designers and brands), Marvelous Designer (3D Design Software for character artists in gaming and animation companies), Benefit by CLO (Virtual Fitting Platform), CLOSET (Communications and Archiving Platform for virtual garments), to Marvelous SDK (Real Time Draping Engine for games) to create a new ecosystem for virtual garments. Through these services and our continuing research and development in 3D and garment design, we are transforming the way we produce and consume garments - both tangible (actual garments from brands) and intangible (virtual garments in games and movies), for ones we wear and what our virtual characters wear.
