EMEA Payroll Specialist - Romania and Overseas

Duties & Responsibilities

• Responsible for the end-to-end payroll processing of a number of EMEA payrolls, including preparation, processing, post-Payroll and tax filing, in coordination with the outsourced payroll solution provider
• Maintain payroll processing system and records by gathering, calculating, and inputting data
• Review data feeds from HR system, ensuring fixed data changes are made in the payroll system and data remains consistent across the two systems
• Work closely with the payroll vendor and other third parties to ensure a smooth monthly process
• Provide payroll and benefits reports to HR and Finance
• Maintain the internal Payroll Procedures manual, updating any changes in process and documenting new processes
• Respond to complex payroll questions from cross-functional departments and employees, escalating as needed
• Recommend ongoing process improvements to enhance the quality/reduce the cost of Payroll services
• Ensure compliance and control requirements are met and coordinate and manage the production of all external compliance reporting and deliverables
• Preparation of required reports and/or payment to government agencies, insurance companies or other organisations
• Ensure all ERS/EES Pension contributions are calculated, paid and reported to the relevant investment funds timely and accurately
• Support the internal audit and external audit requests as necessary
• Support HR and HPBPs to help resolve Payroll related issues, employee benefits in kind, irregular payments, employee or vendor inquiries
• Ensure all employee related matters are appropriately dealt with and/or escalated via HR where relevant, particularly (but not restricted to) sickness and absence recording matters required for payroll compliance
• Remain current on all relevant local regulations involving Payroll
• Support Accountants with the Cash forecast on monthly basis and all analysis for monthly variances to Actual/Forecast to EMEA Payroll controller
• Reports to the EMEA Central and overseas Payroll Team leader
• Sound understanding of EMEA payroll compliance - payroll laws and regulations for each country within the region
• Maintains knowledge on rules and regulations governing EMEA region through attendance at workshops and events as needed

Special Conditions

Holiday restrictions may apply at month-ends, quarter ends and financial year end.
Required to work with complete confidentiality
Flexibility is required to assist in periods of high-volume of work
Must be very proficient at Excel and have some experience of a financial system

Experience

• Strong payroll and benefits knowledge across international payrolls
• Working with outsourced payroll providers and managing elements of the payroll process in accordance with local payroll compliance
• Extensive technical payroll experience
• Improving processes and controls
• Experience in working with payroll systems and HR business partners
• Working within a highly sales driven and fast moving culture
• Working within a software company, ideally a global organisation
• Worked as part of a global Finance organisation supporting global actions and initiatives
• Experience of working cross functionally with HR on enhancements and improvements
• Working with SAP HRIS, ADP Streamline, IQHR

Skills & Abilities

• Excellent interpersonal, listening and oral communication skills
• The ability to work to deadlines whilst maintaining accuracy and attention to detail
• Strong customer focus
• Numeracy
• Handling multiple priorities effectively
• Working collaboratively within a team environment
• Highly organised and efficient
• Intermediate MS Excel skills (pivot, lookups)

Qualifications

• Romanian and English Speaker
• Minimum 3 years payroll experience