Position Summary:
With team members and customers in 39 countries around the globe, HostPapa is currently one of the fastest-growing web hosting companies with a wide range of products available. At its core, we provide individuals and small and medium-sized businesses with access to valuable tools and services critical to their online success, including a Website Builder service for making website creation an ultra-easy task for anyone. Tailored to meet every user's unique needs, our award-winning customer support, email, and cloud-based solutions keep HostPapa at the cutting edge of the web hosting industry and innovation by putting our customers first.
As the Email Manager, you will lead the operational and strategic management of our email infrastructure and mail operations function. You will oversee a team of email operations specialists, ensure platform reliability and deliverability, manage escalations across internal and customer-facing environments, and help drive continuous improvement across our mail platform. Reporting directly to the Director of Mail Infrastructure, you will play a key role in maintaining the health, performance, and scalability of a high-volume email ecosystem. What you’ll do- Lead, mentor, and develop a team of email operations and deliverability specialists, managing priorities, performance, and ongoing team growth
- Oversee the administration, maintenance, and continuous improvement of email infrastructure, MTAs, authentication protocols (SPF, DKIM, DMARC), DNS configurations, filtering systems, and overall platform reliability
- Monitor platform health, deliverability metrics, sender reputation, and inbox placement, proactively troubleshooting complex mail delivery and infrastructure issues
- Act as the primary point of contact for customer and internal mail-related escalations, coordinating cross-functionally with Support, Engineering, Security, and Account Management teams to drive timely resolution and root cause analysis
- Lead incident response efforts related to platform outages or degraded delivery events while maintaining clear escalation processes, SLAs, and communication standards
- Ensure compliance with applicable email-related regulations and best practices, including CAN-SPAM, CASL, GDPR, anti-spam protections, and acceptable email usage policies
- Provide operational reporting and strategic recommendations to the Director of Mail Infrastructure while identifying opportunities to improve tooling, automation, scalability, and operational efficiency
- Stay current on industry trends, emerging threats, and evolving best practices related to email infrastructure, security, and deliverability
- Support other tasks or projects as assigned to meet team and business needs
- 4+ years of experience in email operations, deliverability, or mail infrastructure environments
- 1–2+ years of team leadership or people management experience
- Strong knowledge of email protocols including SMTP, IMAP, POP3, and MIME
- Hands-on experience with SPF, DKIM, and DMARC implementation and troubleshooting
- Experience diagnosing and resolving complex mail delivery issues within enterprise or SaaS environments
- Familiarity with MTAs such as Postfix, Sendmail, or Exim
- Experience managing escalations and communicating effectively with both technical and non-technical stakeholders
- Strong operational mindset with the ability to balance technical troubleshooting and team leadership responsibilities
- Experience with DNS management related to email routing and authentication is considered a plus
- Familiarity with monitoring and observability platforms such as Grafana or Datadog is beneficial
- Exposure to phishing prevention, spoofing protection, and email security best practices is preferred
- Experience working in high-volume or transactional email environments is highly valued
What We Offer:
- Work from anywhere - this is a remote opportunity
- A competitive salary that values you and your unique skill sets
- Career advancement & professional development opportunities to help you reach your full potential
- Flexible work arrangements to support work/life balance
About Us:
At HostPapa, we’ve been committed to providing a complete array of enterprise-grade cloud services solutions to every business owner since 2006. These services, traditionally out of reach to smaller businesses, are offered in a one-stop shop, making it quick and easy for customers to select the services they need to grow. We back these offerings with 24/7 award‑winning customer support in four languages.
Our HostPapa team values diversity and inclusion. We have a friendly company culture built on trust and respect. With the acquisition of several companies into our product portfolio, we’re growing at an incredible rate and have ample opportunities for career growth.
Come join our talented team of enthusiastic, hard-working, passionate, driven people engaged in meaningful, innovative work. We can’t wait to meet you!
HostPapa is an equal-opportunity employer committed to diversity and inclusion. As a multicultural organization, we encourage individual achievement and recognize the strength of our diverse team.
HostPapa is committed to providing accommodations for people with disabilities. If you require accommodation, please let us know, and we will work with you to meet your needs. Accommodation may be provided in all parts of the hiring process.
It is anticipated that this position will be performed outside of Ontario.Skills Required
- 4+ years of experience in email operations, deliverability, or mail infrastructure
- 1-2+ years of team leadership or people management experience
- Strong knowledge of email protocols including SMTP, IMAP, POP3, and MIME
- Hands-on experience with SPF, DKIM, and DMARC implementation and troubleshooting
- Experience diagnosing and resolving complex mail delivery issues
- Familiarity with MTAs such as Postfix, Sendmail, or Exim
- Experience managing escalations and communicating effectively
What We Do
About HostPapa HostPapa is a privately-owned company headquartered in Burlington, Ontario. HostPapa also has locations in 11 other countries around the world. At HostPapa, we consider every one of our customers to be a part of our family. That's why our motto is "Let Papa take care of you!" We understand that our customers' websites are important and that they need to be able to count on us to ensure that their service is not interrupted. We have established a solid foundation to offer hosting solutions and cloud services for small and medium-sized businesses that are reliable, easy-to-use, and customer service-oriented, all for a low cost. At HostPapa, we value our customers and recognize their need for outstanding customer service. We are not satisfied until our customers are! With HostPapa you get: Feature-rich hosting packages Money-back guarantee FREE domain registration Uptime guarantees Online knowledgebase / support Help with using the tools / getting set up Ecommerce capabilities Free apps With HostPapa you can depend on: Dedicated customer service Quality equipment Maximum guaranteed uptime Highly functional tools for administration The leading feature set available Secure and reliable backups A solid and honest business partner Careers at HostPapa A career at HostPapa is fun, laid back, rewarding and challenging. We offer continuous learning and opportunities for career advancement. If you think you have the skill-set to work with us and love to work in a fast-paced environment, then HostPapa is definitely the place for you! It is our goal at HostPapa to help our employees advance in their careers. By adopting an ongoing, hands-on learning environment, our employees are continuously growing and expanding their knowledge. We believe that employee education and training are essential, not only for our staff but also for our customers.
