Electronic Resources Cataloging Specialist

The University of Wisconsin-Madison Libraries seek a creative and energetic Electronic Resources Cataloging Specialist to join the Electronic Resources Cataloging Team with in the Cataloging Department. The Cataloging Department is responsible for providing access to the UW-Madison Libraries' rich collection in all formats. This position focuses on the electronic resources the library and/or the Universities of Wisconsin purchase or subscribe to.

This position provides resource description services and collaborates with colleagues across departments to resolve cataloging issues for electronic resources. They will contribute to the development and implementation of relevant policies, procedures, and workflows to support the department to perform its functions effectively and efficiently. A successful candidate will collaborate with colleagues through committee services and taskforces, as well as professional development activities.

This position is eligible for partial remote work after initial training is complete. A remote work agreement may allow for a maximum of 40% remote per week.

This position is full-time, 100%.

Ongoing/Renewable

• Actively participate in an inclusive, welcoming, and respectful workplace (5%)

• Provides complex library services support in absence of a supervisory authority. Acts as a resource to other library staff (0%)

• Interprets policies and procedures to answer non-routine questions and resolve complex issues (0%)

• Hires, trains, and guides student employees and monitors student workflows (0%)

• May create invoices, process complex orders, and resolve any purchasing discrepancies (0%)

• Provides complex support to the day-to-day operations of library services to provide guidance in the use of library information resources, operations, and policies; or to acquire, prepare, and preserve library information resources for use (20%)

• Conducts reference searches to locate relevant materials and answer questions as needed (0%)

• Contributes to the development of policies and procedures (5%)

• Utilizes designated library systems, tools, standards, and practices to locate, retrieve, and organize; or describe, edit, preserve, and reformat a variety of library information resources (60%)

• Participates in committee work within the library and the university (5%)

• Utilizes library software and systems to retrieve, enter, and report on data using a wide variety of applications (5%)

• May assist and educate both face-to-face and remote customers in the use of technologies and tools to create, seek, use, and manage information (0%)

Libraries, Cataloging

Starting salary will be based on experience and qualifications. Well-qualified applicants can anticipate earning between $39,335 - $45,000 with final salary based on experience and qualifications. 

This position offers a comprehensive benefits package, including generous paid time off, competitively priced health/dental/vision/life insurance, tax-advantaged savings accounts, and participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund. For a summary of benefits, please see https://www.wisconsin.edu/ohrwd/benefits/download/univstaff.pdf.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at https://hr.wisc.edu/benefits/. 

• Excellent communication skills with the ability to collaborate effectively with colleagues and other stakeholders
• Demonstrated strong problem-solving skills
• Demonstrated ability to independently prioritize workload, manage multiple projects and deadlines effectively, and follow-through on tasks

• Working knowledge and experience of cataloging and metadata rules, standards, and tools such as the Machine Readable Cataloging (MARC) standard, and Resource Description and Access (RDA) standard
• Working proficiency with Microsoft Excel and/or OpenRefine. Experience with large data sets and working in batches.
• Familiarity with Online Computer Library Center (OCLC) products (Connexion, WorldShare, etc.).
• Experience with an  integrated library system (ex: Alma from Ex Libris)
• Ability to analyze problems and suggest solutions

High school degree required

Click the "Apply" button to start the application process. You will be prompted to upload the following documents:

• Resume 
• Cover Letter

Applicants should attach a cover letter and resume detailing their training and experience relating to the required and preferred qualifications referenced above. The application reviewers will be relying on written application materials to determine which qualified applicants will advance in the recruitment process.

References will be requested from finalists only and are not required with the initial application. Reference requests will be sent via email from SkillSurvey.

Failure to submit the required documents will result in no longer being considered for the position.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment. 

Caitlin Milnthorpe, [email protected], 608-263-4962

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information. 

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer. 

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. 
 
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). 
 
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.