The Role
Enters and verifies environmental, health, and safety data, including incident reports, safety observations, inspections, corrective actions, and regulatory records. Maintains digital archives, resolves incomplete or inconsistent information, and supports routine EHS reporting and trend summaries. The role requires accurate data entry, strong organization, confidentiality with sensitive information, and effective communication with safety personnel and operational leaders.
Summary Generated by Built In
The Temporary EHS Data Entry Specialist is responsible for accurate and timely entry of safety, environmental, and health data into company reporting systems. This role plays a critical part in maintaining operational compliance and providing the safety leadership team with clear, daily visibility into site performance, inspection tracking, and incident metrics
Job Type: Full-time for 1 year
Schedule: 8am-5pm Monday - Friday
Responsibilities- Incident Report Input: Accurately enter and process incoming EHS incident, near-miss, and injury reports into UPrevent database in a timely manner.
- Daily Safety Observation Reports: Collect, compile, and format daily safety observation data from site safety members to generate and distribute daily safety observation reports to key management.
- Safety Inspection Logging: Input data from routine workplace safety inspections, facility audits, and hazard assessments; track identified corrective actions to closure.
- Data Verification & Maintenance: Audit incoming forms for missing details, follow up with field personnel to clarify incomplete data, and resolve discrepancies before logging.
- Recordkeeping & Filing: Organize and maintain digital archives of inspection records, incident documentation, and regulatory paperwork in accordance with record retention policies.
- Reporting Support: Assist the EHS team in pulling raw data and running basic routine reports (weekly/monthly logs, trend summaries, open action items).
- Education: High School Diploma or GED required; Associate's degree or administrative certifications preferred.
- Experience: 1–3 years of experience in data entry, administrative support, or recordkeeping (experience in a manufacturing, industrial, or EHS environment is a plus).
- Technical Skills:
- Proficiency in Microsoft Office (specifically Excel, Word, and Outlook).
- Familiarity with EHS management software/databases (e.g., Intertek, or custom internal platforms) is preferred.
- Fast and accurate typing/data entry skills.
- Key Competencies:
- Exceptional attention to detail and high accuracy rate.
- Organizational and time management skills.
- Ability to manage confidential or sensitive injury and medical data professionally.
- Clear written and verbal communication skills to interact with safety inspectors and operational leaders.
ABM (NYSE: ABM) is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.
ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.
ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.
ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.
ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you’ll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you’re looking for a frontline or professional position, you can find post-military career opportunities across ABM.
ABM directs all applicants to apply at www.abm.com/careers. ABM does not accept unsolicited resumes or submissions outside of this portal. Applicants should submit their application by clicking Apply Now.
For more information, visit www.abm.com
Skills Required
- High School Diploma or GED
- 1-3 years of experience in data entry, administrative support, or recordkeeping
- Proficiency in Microsoft Office, including Excel, Word, and Outlook
- Fast and accurate typing and data entry skills
- Exceptional attention to detail and accuracy
- Organizational and time management skills
- Ability to manage confidential or sensitive injury and medical data professionally
- Clear written and verbal communication skills
- Associate's degree or administrative certifications
- Experience in a manufacturing, industrial, or EHS environment
- Familiarity with EHS management software or databases, such as Intertek or custom internal platforms
ABM Industries Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about ABM Industries and has not been reviewed or approved by ABM Industries.
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Healthcare Strength — Health coverage includes medical, dental, and vision, with some options described as strong (including no‑deductible choices) and added features to support condition management alongside expanded wellness benefits. Programs such as an Employee Assistance Program and FSA/HSA options further support physical and mental wellbeing.
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Retirement Support — A 401(k) savings plan with company match and immediate vesting supports long‑term savings. Complementary protections like life, AD&D, and disability insurance bolster financial security.
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Wellbeing & Lifestyle Benefits — Perks such as paid holidays, vacation and sick/bereavement time, commuter benefits, and discount programs are part of the offering. An emergency relief fund for financial hardship provides additional practical support for eligible employees.
ABM Industries Insights
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The Company
What We Do
Commercial Cleaning Service That Shines There’s more to janitorial services than a mop hitting the floor. Environmental concerns and new technologies have taken commercial cleaning service to a new level. ABM Janitorial Services combines today’s technology with more than 100 years of innovative experience. That means we can offer you a full range of solutions based on your individual needs – at one site or for multiple locations nationwide. Our uniformed, trained workers use our private label cleaning products and the best equipment for doing the job right. Quality work is reinforced through inspections, detailed record keeping, and exception reporting. Choose ABM for your janitorial services today.
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