Reports to: Health Information Manager
Schedule: Must have reliable and consistent attendance. 40 hours a week Monday - Friday and the hours typically range from 8:00 AM - 9:15 AM up to 5:00 PM - 6:15 PM (Please Note: Each Monday Starts at 6:00 PM)
Main Location: Plaza II Medical Office Building near St. Thomas Midtown (Downtown Nashville)
Employee Type: Willing to consider an experienced Medical Office Professional with a great attitude, strong medical records experience (both paper and electronic), with a minimum of 1-year of scanning experience as well as data entry skills with speed and accuracy.
SUMMARY: Completes documents received virtually and manually from all Providers at HMA.
ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following. Other duties may be assigned.
- Conversion of data from paper medical records to electronic medical records
- Ensure the accuracy of data entered into electronic medical record charts
- Timely conversion of paper medical record charts to electronic medical record charts
- Adhering to HIPAA guidelines regarding confidentially
- Must be willing and able to perform all functions of medical records, mail room, and PBX
- Must have predicable and consistent attendance
ADDITIONAL DUTIES AND RESPONSIBILITIES (include, but are not limited to):
- Pull Charts from storage if needed
- Chart pickup (Runs are scheduled throughout the day).
- Back up for PBX operator if needed
SUPERVISORY RESPONSIBILITIES
- This job has no supervisory responsibilities.
- One year experience in Scanning, preferably in the medical field.
- Experience working with Windows-based computer programs
- Minimum typing speed of 40 words per minute (WPM)
- Quick and efficient scanning ability
- Familiarity with the contents of a physician’s office medical chart
- Strict attention to detail
- Ability to take direction
- Medical Terminology
EDUCATION
- High school diploma or equivalent
PHYSICAL DEMANDS
- Willingness to work overtime as needed
- Must be able to sit, stand or walk for 8 to 10 hours a day
- Requires regular walking, bending, pushing, pulling, twisting and lifting
- Must be able to lift at least 10-15lbs
- Must be able to push up to 50 lbs
WORK ENVIRONMENT
- Office environment-limited exposure to communicable diseases.
- No exposure to blood-borne pathogens or contaminated body fluids
Skills Required
- One year experience in scanning
- Experience in medical field
- Experience with Windows-based computer programs
- Minimum typing speed of 40 WPM
- Quick and efficient scanning ability
- Familiarity with contents of a physician's office medical chart
- Strict attention to detail
- Ability to take direction
- Medical terminology knowledge
- High school diploma or equivalent
- Reliable and consistent attendance
- Ability to perform medical records, mailroom, and PBX functions
- Ability to lift 10-15 lbs and push up to 50 lbs; sit/stand/walk 8-10 hours
What We Do
Heritage Medical Associates is a physician-led, independent multi‑specialty medical group serving Middle Tennessee. With more than 170 physicians and providers across multiple locations, Heritage delivers patient-centered ambulatory care in 15+ specialties — including primary care, pediatrics, gastroenterology, neurology, dermatology, and obstetrics — and offers both in-person and telehealth visits to provide comprehensive, high‑quality care close to home.
