TMF Study Lead

Working with Us
Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams. Take your career farther than you thought possible.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us.

Job Responsibilities:

• Monitor the adherence to ICH/GCP Guidelines, regulatory requirements and BMS policies as it relates to the completeness and accuracy of the TMF at the study level by ensuring the required documents reside in the TMF as per the Study-Specific Master Plan and Master List and are inspection ready at all times.

• Initiate creation of the study specific TMF Plan and Study specific TMF list in collaboration with study teams.

• Conduct kick-off and coordinate TMF periodic review with study team.

• Define expected documents for the study and maintain appropriate placeholder or Expected Document Lists in the eTMF system in collaboration with Study team (study team serve as SME for their respective departments).

• Work proactively and prospectively with TMF Contributors at Study, Country and Site level to ensure timely uploading of all Essential Documents in the TMF.

• Periodically perform risk-based reviews of the TMF by utilizing metrics and reports to assess TMF health and then following-up with the appropriate functional group or document owner to mitigate, as per established review schedule.

• Support study teams to resolve noncompliance with overdue quality review findings and overdue “In-Progress” eTMF documents, which will improve the accuracy of the TMF.

• Provide TMF oversight and coordinate TMF management activities with CRO counterpart when study is outsourced to CRO.

• Monitor and identify TMF trends and escalate concerns to management.

• Generate, organize, and deliver TMF performance metrics at the site, study, country and compound levels.

•  At study completion, ensure the TMF is ready to be archived.

• Manage complex export requests for Health Authorities and divestitures and independently solve technical issues.

• Leverage interpersonal and influencing skills to foster partnerships across multidisciplinary teams.

• Assist in overall change management and build collaborative relationships with cross functional team and third-party vendors.

• Provide TMF training as required by study teams.

• Participate in reviewing and updating documents to ensure that they are reflective of industry standards, applicable regulations and are easily retrieved following a regulatory inspection.

• Exhibit good project management skills that include working closely with the study teams to achieve goals and meet success criteria within specified timelines.

• Display good time management skills, the ability to produce deliverables efficiently, meet timelines, and prioritize workload to meet business goals.

• Provide support to TMF implementation, internal audits and regulatory inspections.

• Demonstrate ability to make decisions, deliver on commitments, share knowledge, acknowledge other’s achievements, and collaborate with peers to meet objectives and/or timelines in a rapidly changing environment

Specific Knowledge, Skills, Abilities:

• Strong understanding of Trial Master File (TMF) processes, including Periodic Review, Inspection Readiness, and TMF Reconciliation activities.

• Expertise with GCP (Good Clinical Practices), ICH guidelines, and FDA/EMA regulations for clinical trials.

• Experience in driving inspection readiness activities, monitoring timelines for document submission, and ensuring audit readiness.

• Ability to manage and track multiple tasks, such as coordinating with study teams, handling TMF filing, and ensuring timely completion of reviews.

• Strong skills in working cross-functionally with internal and external teams, study managers, and other stakeholders to resolve TMF issues and improve workflows.

• Ability to manage competing priorities and deliver results within strict timelines, as demonstrated in Periodic and Inspection readiness reviews and TMF finalization.

Education/Experience/ Licenses/Certifications:

• At least 3-5 years of TMF experience required. Preferred experience with eTMF systems, preferably in Veeva Vault eTMF, including experience in study start-up, maintenance, and closeout, and performing quality and completeness reviews.

• Relevant experience in clinical trials related roles (i.e., clinical operations and project management). 

If you come across a role that intrigues you but doesn’t perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.

Uniquely Interesting Work, Life-changing Careers
With a single vision as inspiring as “Transforming patients’ lives through science™ ”, every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in a supportive culture, promoting global participation in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

On-site Protocol

BMS has an occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role:

Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function.

Supporting People with Disabilities

BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to [email protected]. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.

Candidate Rights

BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.

If you live in or expect to work from Los Angeles County if hired for this position, please visit this page for important additional information: https://careers.bms.com/california-residents/

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